Supplier invoice reconciliation

Purpose

1.1. Automate supplier invoice reconciliation to match incoming invoices with purchase orders, goods received notes, and payment records for Oden restaurant operations.
1.2. Automates identification and flagging of discrepancies or duplicates in supplier billing, ensuring accuracy and compliance.
1.3. Streamlines manual data entry and automates approval workflows to minimize errors in accounts payable and inventory records.
1.4. Optimizes financial record-keeping with automated notifications, updates, and data synchronization across accounting and inventory platforms.

Trigger Conditions

2.1. Automatedly triggered upon receipt of supplier invoice via email or upload to a designated folder.
2.2. Can automate triggers upon new purchase order creation or goods receipt entry in inventory management systems.
2.3. Scheduled automation every time new transactions sync in accounting software.
2.4. Automation extends to credit note issuance or invoice amendments.

Platform Variants

3.1. Xero
• Feature/Setting: Automate invoice import using Xero API’s "Invoices endpoint"; configure webhooks for real-time updates.

3.2. QuickBooks Online
• Feature/Setting: Use QuickBooks "Bills API" to automate bill ingestion; set automation rules for matching POs.

3.3. SAP Business One
• Feature/Setting: Automates data flow via B1 Service Layer "PurchaseInvoices Service"; enable automated approval logic.

3.4. Microsoft Dynamics 365 Business Central
• Feature/Setting: Use "Purchase Invoice API"; automate triggers for new invoice events.

3.5. Oracle NetSuite
• Feature/Setting: Automate reconciliation with "SuiteTalk REST Web Services: Vendor Bill Record"; enable automated discrepancy alerts.

3.6. FreshBooks
• Feature/Setting: Automates ingesting via "Invoices API"; match line items with inventory data automatedly.

3.7. Zoho Books
• Feature/Setting: Automate invoice receipt via "Invoices API"; automatic matching with purchase transactions.

3.8. Bill.com
• Feature/Setting: Automates bill ingestion with "API: Bills Endpoint"; set up auto-matching and approval workflows.

3.9. Sage Intacct
• Feature/Setting: Automate creation and reconciliation with "Purchasing Transaction API".

3.10. Odoo
• Feature/Setting: Automate supplier invoice import with "Purchase Module API"; configure workflow automations.

3.11. Tipalti
• Feature/Setting: Use "Invoices API"; automates syncing and validation configuration.

3.12. Coupa
• Feature/Setting: Automates matching workflow with "API: Invoices API"; configure for automated checks.

3.13. Procurify
• Feature/Setting: Use "Bills API"; automates 3-way matching and notifications.

3.14. SAP Concur
• Feature/Setting: Automates using "Invoice API"; set up rules for automated discrepancy detection.

3.15. TradeGecko (QuickBooks Commerce)
• Feature/Setting: Automates purchase order-to-invoice matching via "Purchases API".

3.16. Airbase
• Feature/Setting: Use "Vendors and Invoices API" for auto reconciliation workflows.

3.17. Square
• Feature/Setting: Automates incoming invoice processing with "Invoices API"; can trigger automated inventory updates.

3.18. Google Drive + Google Apps Script
• Feature/Setting: Automate parsing new invoice PDFs in shared folders and matching with Google Sheets records.

3.19. Dropbox + Docparser
• Feature/Setting: Automates document ingestion; parse and push to accounting workflows.

3.20. Slack
• Feature/Setting: Automates notifications via "Incoming Webhooks" or "Bot Events API" on reconciliation status changes.

Benefits

4.1. Automates reduction of manual workload and reconciliation errors.
4.2. Faster, automated financial close and reporting cycles.
4.3. Real-time tracking with automated notifications on exceptions.
4.4. Automatable compliance and audit trails for Oden restaurant operations.
4.5. Enhanced data accuracy and supplier relationship via automated proofs of reconciliation.