Low stock alerts to procurement team

Purpose

1. Automate low stock alerts to procurement teams when glass block inventory falls below a predefined threshold, ensuring timely restock and preventing stockouts.

2. Centralizes inventory data monitoring to automate detection of low inventory and initiate real-time alerting, optimizing order fulfillment and warehouse operations.

3. Supports seamless supply chain management by automating procurement notifications across multiple communication platforms and collaboration tools.

4. Enables automating escalations and acknowledgment tracking for procurement actions to avoid manual bottlenecks.

Trigger Conditions

1. Automated trigger on inventory database update when stock quantity for any SKU falls below set minimum.

2. Automator on scheduled stock audits finds and compares inventory levels vs. reorder points.

3. API-based webhook automates initiation of flow on real-time low stock events.

4. Automated detection during order completion if items shipped bring inventory under reorder threshold.

Platform variants

1. Twilio SMS

• Feature/Setting: Use Programmable Messaging API; automate sending SMS alert to procurement contacts when low stock is detected.
  
• Sample Config: Configure Messaging Service SID and recipient numbers in API payload.
  

2. SendGrid

• Feature/Setting: Automate transactional email using the Send Email API; send templated alerts to procurement.
  
• Sample Config: Setup dynamic template ID with stock data merge fields.
  

3. Microsoft Teams

• Feature/Setting: Automate message post to channel using Microsoft Graph API; configure webhook to post alerts in designated team’s Inventory channel.
  
• Sample Config: Use Bot Framework to send adaptive card with inventory details.
  

4. Slack

• Feature/Setting: Automate alerts via Incoming Webhook to #procurement; include SKU, quantity, and restock action links.
  
• Sample Config: Webhook URL setup with markdown alert message.
  

5. PagerDuty

• Feature/Setting: Automate incident creation on low stock; assign to responsible procurement group via Events API.
  
• Sample Config: Custom event trigger from inventory system.
  

6. Zendesk

• Feature/Setting: Automate ticket creation for procurement action via Tickets API; set low stock as priority.
  
• Sample Config: Ticket fields prefilled with SKU and required reorder amount.
  

7. Jira Service Management

• Feature/Setting: Automate issue creation in procurement project; use Jira REST API for automation.
  
• Sample Config: Issue type “Stock Alert” with automated watcher notification.
  

8. Salesforce

• Feature/Setting: Automate Chatter post or task for procurement team via Process Builder or REST API.
  
• Sample Config: Custom workflow on Inventory custom object.
  

9. Google Sheets

• Feature/Setting: Automate appending alert row; use Google Sheets API to log and share low stock events.
  
• Sample Config: Automated script with timestamp, SKU, and status columns.
  

10. Outlook/Exchange

• Feature/Setting: Automate email notification via Microsoft Graph API or Exchange Web Services.
  
• Sample Config: Rule-based automated alerts to procurement mail group.
  

11. ServiceNow

• Feature/Setting: Automate incident and assignment for stock alerts through ServiceNow REST API.
  
• Sample Config: Table configuration for “Inventory Incident”.
  

12. Webex

• Feature/Setting: Automate alert message to procurement space via Webex Bots API.
  
• Sample Config: Chat message with alert action links.
  

13. Asana

• Feature/Setting: Automate task generation on low inventory; configured through Asana API.
  
• Sample Config: Task assigned to purchasing team with automated due date.
  

14. Monday.com

• Feature/Setting: Automate item or status update on procurement board using API.
  
• Sample Config: Column mapping for SKU and reorder threshold.
  

15. HubSpot

• Feature/Setting: Automate internal notification or task assignment via Workflows tool or API.
  
• Sample Config: Trigger workflow on product property automation.
  

16. Pushover

• Feature/Setting: Automate push notification to procurement manager’s device via Pushover API.
  
• Sample Config: User key and automated message content.
  

17. Freshdesk

• Feature/Setting: Automate creation of ticket for replenishment via Freshdesk Tickets API.
  
• Sample Config: Custom field for SKU in ticket creation.
  

18. Airtable

• Feature/Setting: Automate record or status update on “Restock Requests” base, via Airtable API.
  
• Sample Config: Automated script adding stock alert record.
  

19. Discord

• Feature/Setting: Automate bot alert post in procurement channel via Webhook URL.
  
• Sample Config: Message embed with SKU and reorder action.
  

20. Trello

• Feature/Setting: Automate card creation in “To Reorder” list; configure via Trello API.
  
• Sample Config: Card includes item, quantity left, and due date.
  

Benefits

1. Automates stock monitoring for faster response and higher inventory accuracy.

2. Automated notifications reduce manual oversight and enhance procurement efficiency.

3. Automatedly minimizes risk of lost sales from stockouts.

4. Automator enables real-time escalation, tracking, and accountability for procurement actions.

5. Automation integrates procurement workflows with communication and issue-tracking tools for collaborative efficiency.

6. Automates cross-platform alerting, ensuring procurement teams never miss critical low stock events.