Integration of e-commerce and accounting platforms to update transactions

Purpose

1.1. Integrate e-commerce and accounting platforms to automatically update financial transactions, sync order data, minimize manual entry, enforce inventory accuracy, streamline invoice generation, continuously update accounts receivable and payable, and enable real-time financial reporting specific to HVAC wholesale filter suppliers.

Trigger Conditions

2.1. New e-commerce order is placed or updated.
2.2. Order fulfillment status changes (e.g., shipped or delivered).
2.3. Returns, refunds, or cancellations processed.
2.4. Payment status changes (e.g., paid, pending, failed).
2.5. Inventory levels hit defined thresholds after transactional events.

Platform Variants

3.1. Shopify
• API: Admin API – "Orders/Create" webhook, "Orders/Update" webhook configuration.
3.2. WooCommerce
• Feature: Webhooks – Trigger "Order Created," connect to accounting API endpoint.
3.3. Magento
• API: Sales Order API – Monitor "order_save_after" event, push to accounting.
3.4. BigCommerce
• Feature: Order Webhooks – "order/statusUpdated" event, REST API sync.
3.5. Salesforce Commerce Cloud
• Setting: OCAPI Hooks – Order export via scheduled job to accounting system.
3.6. Xero
• API: Invoices endpoint – POST new sales invoices from e-commerce.
3.7. QuickBooks Online
• API: SalesReceipt endpoint – Create sales receipts from incoming orders.
3.8. Zoho Books
• API: Sales Orders – Create/Update sales order upon e-commerce transactions.
3.9. NetSuite
• Feature: SuiteScript – Script scheduled imports from e-commerce order data.
3.10. Sage Intacct
• API: Order Entry – Configure "create_invoice" and "create_order" for input.
3.11. FreshBooks
• API: Invoices Resource – Automate invoice creation for every new order.
3.12. Square
• Webhook: "order.created" event – Route data to accounting platform.
3.13. Stripe
• Event: "checkout.session.completed" – Trigger accounting update.
3.14. Amazon Seller Central
• Report: "GET_ORDER_REPORT_DATA" API – Schedule pull, sync with accounting.
3.15. WooCommerce Subscriptions
• Webhook: "subscription_renewal_payment_completed" – Create recurring invoice in accounting.
3.16. Lightspeed Retail
• Feature: Order Export – Batch export to accounting API nightly.
3.17. MYOB
• API: Sales endpoint – POST order data received from e-commerce source.
3.18. Odoo
• Connector: Automated action – Push order and payment to accounting module.
3.19. SAP Business One
• B1if Scenario: Route incoming sales orders to SAP via DI API.
3.20. PrestaShop
• Webhook Module: Trigger order insert/updates; POST to accounting endpoint.
3.21. Avalara
• API: Transaction API – Send order data for automated tax calculation/invoice.

Benefits

4.1. Eliminates manual entry and reduces human error.
4.2. Achieves real-time inventory and financial status.
4.3. Speeds up order-to-cash and reconciliation processes.
4.4. Ensures compliance via automatic, consistent accounting records.
4.5. Enables scalable growth and high-velocity order processing.