Sync online orders to inventory management systems

Purpose

 1.1. Enable automated synchronization of new/updated online orders with inventory management to ensure real-time stock accuracy.
 1.2. Eliminate manual order entry errors and delays, supporting rapid, reliable fulfillment.
 1.3. Provide visibility over order status, enable proactive stock reordering, and prevent overselling/backorders.
 1.4. Unify data between eCommerce platforms and inventory software for clear operational oversight.
 1.5. Integrate multi-channel order sources (e.g., web, EDI, market platforms) with centralized inventory.
 1.6. Notify relevant teams of critical inventory updates, out-of-stocks, and large or priority orders.

Trigger Conditions

 2.1. Detection of a new sales order or invoice in connected online sales channel.
 2.2. Status change (e.g., pending > paid).
 2.3. Scheduled interval (e.g., every minute/hour).
 2.4. Manual trigger by authorized staff (if needed).
 2.5. Webhook or API callback push from source platform.

Platform Variants

 3.1. Shopify
  • Function: “Order Create” Webhook
  • Sample: Configure webhook at /admin/api/2021-01/orders/create.json to trigger on new orders.

 3.2. WooCommerce
  • Function: “woocommerce_order_status_changed” Webhook
  • Sample: Set up webhook for specific order states (e.g., processing).

 3.3. Magento
  • API: “Sales Order API”
  • Sample: GET /V1/orders?searchCriteria to fetch new orders.

 3.4. BigCommerce
  • API: “Order Created Event” Webhook
  • Sample: Register endpoint under Store Setup > Webhooks.

 3.5. Amazon Marketplace
  • API: MWS “ListOrders”
  • Sample: Use ListOrders API to poll for new/updated orders at intervals.

 3.6. eBay
  • API: Trading API “GetOrders”
  • Sample: Poll for completed orders using GetOrders.

 3.7. QuickBooks Commerce
  • API: “Order Created” Event
  • Sample: Subscribe via API to receive new sales order events.

 3.8. NetSuite
  • REST Integration: SalesOrder endpoint
  • Sample: Use REST API to POST/GET SalesOrder data in real-time.

 3.9. SAP Business One
  • DI API: Orders Object
  • Sample: Push updates to ODLN (Delivery Notes) or OINV (Invoices).

 3.10. Microsoft Dynamics 365
  • Connectors: “When a record is created” trigger in Sales Order entity
  • Sample: Configure Power Automate Flow to capture new sales orders.

 3.11. Zoho Inventory
  • API: SalesOrders module
  • Sample: Webhook triggers on sales order creation.

 3.12. Cin7
  • API: “Order Created” Endpoint
  • Sample: POST incoming orders via Cin7 API.

 3.13. Fishbowl Inventory
  • API: SalesOrder endpoint
  • Sample: Use SalesOrder API to submit new orders as they appear.

 3.14. Brightpearl
  • API: “Order Created” Webhook
  • Sample: Register a webhook or use Orders API for periodic pulls.

 3.15. TradeGecko (QuickBooks Commerce)
  • API: Webhooks on Orders
  • Sample: Register for order.created events.

 3.16. Skubana
  • API: Orders endpoint
  • Sample: POST new orders to /orders endpoint.

 3.17. Linnworks
  • API: ProcessOrder Method
  • Sample: Use CreateOrUpdateOrder API to adjust inventory after orders.

 3.18. Unleashed Software
  • API: “Orders” Endpoint
  • Sample: Push order details to maintain stock levels.

 3.19. Finale Inventory
  • API: /api/orders endpoint
  • Sample: Configure API calls for real-time updates.

 3.20. Oracle NetSuite
  • SuiteTalk API: Add SalesOrder
  • Sample: Submit new sales order via Add method for up-to-date inventory.

Benefits

 4.1. Eliminates double handling of order data.
 4.2. Minimizes inventory discrepancies and manual reconciliation.
 4.3. Enables rapid fulfillment and clear inventory position.
 4.4. Supports smarter procurement and forecasting.
 4.5. Improves customer satisfaction with real-time stock accuracy.
 4.6. Reduces labor costs associated with data entry.
 4.7. Enhances cross-channel inventory visibility for operations and finance.