Automated inventory reconciliation with physical checks

Purpose

1. Enables real-time, automated reconciliation between system inventory records and results of physical stock checks in aluminum window manufacturing and distribution.

2. Minimizes discrepancies by matching barcode/RFID scans during physical counts with ERP or WMS database entries.

3. Initiates discrepancy alerts, audit trails, and automated adjustment requests for inventory corrections.

4. Reduces manual errors, accelerates audits, and ensures accurate stock levels for order processing and fulfillment.

Trigger Conditions

1. Scheduled: Predefined regular intervals (e.g., weekly, monthly) for reconciliation.

2. Manual: Initiated by user request via ERP dashboard or inventory app.

3. Event-Based: Triggered automatically upon completion of a physical audit or after receiving updated stock data from scanning devices.

Platform Variants

1. SAP S/4HANA

• API: Inventory Management API — Configure webhook for stock count entry and invoke batchCompare endpoint after count submission.
  

2. Oracle NetSuite

• Feature: Inventory Count Automation — Set up SuiteScript to monitor updates in Inventory Count records and trigger reconciliation workflow.
  

3. Microsoft Dynamics 365

• API: InventoryJournalLine Dataverse API — Use Power Automate or Logic Apps to detect new inventory count records and trigger reconcile action.
  

4. Epicor Kinetic

• Feature: Inventory Adjustment Automation — Enable REST API polling for stock take events and invoke AdjustInventory method.
  

5. Infor CloudSuite Industrial (SyteLine)

• API: InventoryCounts — Use ION workflow to react to countComplete event, initiating data comparison and adjustments.
  

6. Odoo

• Feature: Inventory Adjustment Wizard — Automate batch compare via scheduled server actions with python code callback.
  

7. QuickBooks Commerce

• API: Stock Adjustment endpoint — Trigger automated GET/POST on new physical stock records for real-time discrepancy reporting.
  

8. Zoho Inventory

• Feature: Scheduled Reconciliation via Functions — Use Zoho Creator connections to fetch, compare, and rectify inventory logs.
  

9. Fishbowl Inventory

• Feature: Data Integration Plugin — Poll physical stock modules, call CompareInventory API, and auto-generate Adjustment tickets.
  

10. TradeGecko (QuickBooks Commerce)

• API: InventoryReconciliation endpoint — Trigger POST after physical count transaction closed event.
  

11. Katana MRP

• API: Stock Adjustments — Use webhook notifications for new stock take events, triggering reconciliation batch job.
  

12. Unleashed Software

• API: StockAdjustments and InventoryCount endpoints — Automate double-fetch, difference calculation, and adjustments creation.
  

13. Cin7 Core (DEAR Systems)

• API: InventoryCount Service — Event-driven integration to match scanned and system quantities and request correction where needed.
  

14. Skubana

• API: Inventory Audit endpoint — Configure callback on physical check completion, validate, and update discrepancies.
  

15. SkuVault

• Feature: Automated Stock Take Reconciliation — Set scheduled job to compare scanned and on-hand records, flagging mismatches.
  

16. Netstock

• Feature: Inventory Control Integration — Link physical check inputs with on-hand calculations via API or scheduled reconciliation job.
  

17. Sage X3

• Feature: Inventory Reconciliation Workflow — Leverage batch tasks triggered by stock movement entries for automated comparison.
  

18. SAP Business One

• API: InventoryCycles Service — Automate batchRead and adjust operations following close of physical inventory cycle.
  

19. Barcode scanning middleware (e.g., Zebra Data Services)

• API: ScanEvent webhooks — Forward completed scans to ERP for reconciliation, initiate response actions on mismatch detected.
  

20. Airtable

• Feature: Inventory Record Sync — Use Airtable Automations to listen for new stock check data and run a scripting block to reconcile.
  

Benefits

1. Ensures inventory data integrity by automating data comparison.

2. Reduces human error and manual intervention in stock audits.

3. Accelerates discrepancy identification and adjustment processes.

4. Enhances audit traceability and compliance for corporate governance.

5. Optimizes fulfillment by maintaining accurate stock for order processing.

6. Supports scalability for multi-site reconciliation.

7. Minimizes loss and shrinkage through proactive detection.

8. Frees staff to focus on value-added tasks.

9. Increases stakeholder confidence in reporting.

10. Enables rapid response to variances for continuous process improvement.