Auto-generation and update of prep lists based on reservation intake

Purpose

1.1. Streamline the creation and updating of kitchen prep lists to align with real-time reservation intake for Alsace restaurants specializing in Alsatian cuisine.
1.2. Ensure kitchen staff have accurate, updated requirements for ingredients and dishes, reducing waste and improving service speed.
1.3. Link reservation systems with inventory and order processing to ensure every reservation auto-adjusts prep needs.
1.4. Centralize data flow so chefs, procurement, and management always access real-time, actionable prep lists.
1.5. Minimize manual input, errors, and delays in kitchen operations by dynamically mapping customer reservations to prep requirements.

Trigger Conditions

2.1. New reservation is booked, modified, or canceled in reservation system.
2.2. Scheduled daily or shift-based batch updates (e.g., 2 hours before meal service).
2.3. Manual override by manager (e.g., menu change, ingredient shortage).
2.4. Integration with POS or online ordering platforms receives new order/reservation data.
2.5. Kitchen inventory level falls below set thresholds, requiring prep adjustment.

Platform Variants

3.1. OpenTable API
• Function: Webhook triggers on new/updated/canceled reservation events.
• Sample: Configure webhook URL at "Settings > Notifications > Webhooks."

3.2. Resy Partner API
• Function: Reservation data extraction endpoint "/api/v1/reservations".
• Sample: Secure API key, call endpoint for reservation intake.

3.3. Square for Restaurants
• Function: Event subscription on reservation and POS data via "Webhooks Subscriptions".
• Sample: Enable "ReservationCreated" and "OrderUpdated" events.

3.4. Toast POS API
• Function: Orders API for real-time kitchen order intake "/orders/v2".
• Sample: Set endpoint and subscribe to order and reservation events.

3.5. SevenRooms
• Function: Partner webhook integration for reservations.
• Sample: Use "Settings > Integrations > Webhooks", enable reservation events.

3.6. Google Calendar API
• Function: Calendar change notifications (push).
• Sample: Subscribe to "events" and filter by reservation calendar.

3.7. Zapier
• Function: "Webhooks by Zapier" trigger and action steps.
• Sample: Use "Catch Hook" to ingest reservation payload.

3.8. Microsoft Power Automate
• Function: "When an HTTP request is received" trigger for flow orchestration.
• Sample: Set to receive reservation webhooks, initiate kitchen list update.

3.9. Trello API
• Function: "Create Card" or "Update Card" for visual prep lists.
• Sample: Post to prep board lists when reservations change.

3.10. Slack API
• Function: "chat.postMessage" for real-time kitchen notifications.
• Sample: Message prep list summary to kitchen channel at trigger.

3.11. Airtable
• Function: "Create record" API for updating prep database.
• Sample: Sync reservation projections to prep table.

3.12. Notion API
• Function: "pages.create" for prep list and status log.
• Sample: Auto-create new prep page per meal period/reservation block.

3.13. Google Sheets API
• Function: "Append values" for dynamic spreadsheet tracking.
• Sample: Map reservation, menu, and guest count to ingredients needed.

3.14. Monday.com
• Function: "Items API" for order task creation and progress.
• Sample: Update item for each menu prep requirement.

3.15. Asana
• Function: "Tasks API" for automated task creation in kitchen projects.
• Sample: Assign prep list checklist to kitchen team with due time.

3.16. SAP Business One
• Function: Service Layer API for inventory adjustment, prep projection.
• Sample: Trigger "InventoryPosting" when reservation modifies prep demand.

3.17. Oracle MICROS
• Function: Integration API for order intake and real-time kitchen updates.
• Sample: Push reservations/orders to kitchen display system.

3.18. Salesforce
• Function: "Platform Events" for data push from reservations to kitchen staff.
• Sample: Create event triggers for reservation object changes.

3.19. AWS Lambda
• Function: "API Gateway trigger" to run custom prep mapping logic.
• Sample: Auto-execute on webhook from reservation system.

3.20. Azure Logic Apps
• Function: "HTTP Webhook" trigger, conditional flows for prep updates.
• Sample: Define workflow to ingest, parse, and post updated prep lists.

3.21. Smartsheet
• Function: "Add Rows" API to kitchen prep sheet when reservations update.
• Sample: Auto-log ingredient and menu needs per shift.

3.22. HubSpot
• Function: Workflow automation using "Webhooks" on CRM object changes.
• Sample: Link reservation pipeline to kitchen prep workflow.

3.23. ClickUp
• Function: "Create Task" API in kitchen operations space.
• Sample: New prep list auto-generated as task on reservation events.

Benefits

4.1. Real-time kitchen prep lists increase operational responsiveness and reduce food waste.
4.2. Minimizes manual errors and labor by automating repetitive administrative work.
4.3. Enhances guest satisfaction through accurate, timely meal preparation.
4.4. Integrates seamlessly into existing reservation, POS, and communication tools.
4.5. Enables predictive prep planning by aggregating reservation-driven demand signals.
4.6. Facilitates agile staffing by aligning prep task load with actual reservations.
4.7. Supports compliance and traceability through digital prep recordkeeping.
4.8. Drives cost savings via efficient inventory and resource utilization.