Purpose
1. Automate the creation of kitchen prep sheets directly from restaurant reservations to streamlined kitchen operations, reduced manual errors, improved resource allocation, timely meal preparations, and precise synchronisation with live reservations for carvery-style restaurants.
2. Ensures automated updates to ingredient lists, staff shift plans, and food prep tasks based on real-time reservation data across single or multiple branches.
3. Automates repetitive admin by converting reservation data into actionable kitchen instructions, automatically adjusting for special requests, covers, timing, and requirements for carvery service models.
Trigger Conditions
1. New reservation entry or update in POS or reservation system (e.g., OpenTable, Resy, SevenRooms).
2. Scheduled time-based trigger (e.g., 4 hours before shift, daily at 6am, before lunch service).
3. Manual override trigger (manager initiates automation for on-demand prep sheet generation).
4. Change in reservation status (e.g., cancellations, modifications).
Platform Variants
1. OpenTable
- Feature/Setting: Webhook on reservation insert or update; configure outbound HTTP request to automator endpoint with guest and reservation details.
2. Resy API
- Feature/Setting: Reservation event notifications; set up automation via the webhook handler for booking data.
3. SevenRooms
- Feature/Setting: Reservation webhook; configure endpoint for real-time, automatable prep sheet generation on booking changes.
4. Toast POS
- Feature/Setting: Orders API; enable event-based automation for kitchen sheet output upon new reservation or pre-order.
5. Square Restaurants
- Feature/Setting: Bookings API; automated fetch of reservation data for scheduled kitchen sheet creation.
6. Google Calendar
- Feature/Setting: API push notifications; automate retrieval of bookings using calendar triggers tied to prep sheet generator.
7. Zapier
- Feature/Setting: “New Reservation” Zap; set automator action to feed data into prep sheet generator via cloud logic.
8. Microsoft Power Automate
- Feature/Setting: Reservation system connector and automated flow to prepare and send kitchen prep lists on new bookings.
9. Salesforce
- Feature/Setting: Restaurant Cloud or custom object; automation rule to generate prep sheet on new reservation entry.
10. Airtable
- Feature/Setting: Automations—new reservation record triggers kitchen prep sheet workflow and sends notifications.
11. Slack
- Feature/Setting: Incoming Webhooks; automated posting of prep sheet to kitchen channel after reservation updates.
12. Trello
- Feature/Setting: API integrations; automated card creation per reservation, attached with prep sheet on kitchen board.
13. Monday.com
- Feature/Setting: Automation recipes; automated creation of kitchen prep workflow on booking record change.
14. Smartsheet
- Feature/Setting: Automated workflows; reservation entry triggers sheet generation and kitchen alert.
15. Notion
- Feature/Setting: Automations and API; create database update triggers for generating kitchen prep lists on new reservations.
16. Google Sheets
- Feature/Setting: Sheets API for automated real-time generation of prep lists from incoming booking data rows.
17. SendGrid
- Feature/Setting: API; automate email delivery of generated kitchen prep sheets to kitchen management list.
18. Twilio
- Feature/Setting: SMS API; send automated SMS alerts about new prep sheets to kitchen supervisors.
19. Dropbox
- Feature/Setting: API file upload; automated save of prep sheet as PDF or document when automation completes.
20. AWS Lambda
- Feature/Setting: Event-driven function; automate the logic for transforming reservation data into structured prep sheets on each update.
Benefits
1. Automates time-intensive manual scheduling for food preparation and kitchen staff.
2. Reduces errors by automating the transformation of booking details into actionable prep requirements.
3. Ensures automated, real-time updates for dynamic reservation changes, improving kitchen responsiveness.
4. Improves inventory and resource planning with automated predictive ingredient calculations from reservation data.
5. Saves staff time by automating data extraction, calculation, and prep sheet distribution processes.
6. Supports scalable, automatable workflows across single or multi-location carvery operations, enabling centralised operational automation.
Order Processing & Kitchen Operations