Digital payment reconciliation and reporting

Purpose

1.1. Automate digital payment reconciliation and reporting for Navarraise restaurant operations.
1.2. Automating the collection of payment data from multiple digital channels (POS, online, mobile wallets).
1.3. Automate matching of incoming transactions with corresponding orders and invoices.
1.4. Automatically generate, format, and distribute payment summary reports to management and accounting.
1.5. Automate exception detection for failed, duplicate, or missing payments and trigger notifications.
1.6. Ensure compliance with accounting standards and streamline restaurant cash flow reporting.
1.7. Automate integration with financial software and auditor portals for Navarra Cuisine business operations.

Trigger Conditions

2.1. New digital payment transaction recorded in POS or gateway.
2.2. End-of-day closure in the POS system.
2.3. Receipt of payment confirmation from e-commerce platforms or delivery partners.
2.4. Scheduled time-based triggers (e.g., hourly, daily).
2.5. Manual “Reconcile Now” command by staff on management dashboard.
2.6. Detection of reconciliation errors or unbalanced books triggers automated notifications.

Platform Variants

3.1. Square
• Feature/Setting: Payments API — configure payment.created and payment.updated webhooks to trigger automation.
3.2. Stripe
• Feature/Setting: Events API with automatic “checkout.session.completed” notification automation.
3.3. Clover
• Feature/Setting: POS API — enable automatic “order.closed” event trigger for reconciliation tasks.
3.4. Toast POS
• Feature/Setting: Partner Connect API — automate export of daily sales and payments data.
3.5. Lightspeed
• Feature/Setting: Retail POS API — enable automated “payments.list” polling for reconciliation batches.
3.6. PayPal
• Feature/Setting: IPN (Instant Payment Notification) — automate catching “Payment Completed” messages.
3.7. Adyen
• Feature/Setting: Notification API — use “AUTHORISATION”/“CAPTURE” event triggers for reporting automation.
3.8. Worldpay
• Feature/Setting: Reporting API — automate daily transaction pulls and reconciliation report generation.
3.9. Zettle by PayPal
• Feature/Setting: Sales API — automate “create transaction” event for reconciliation workflows.
3.10. QuickBooks Online
• Feature/Setting: Payments API — automated sync with payment entries and journal matching.
3.11. Xero
• Feature/Setting: Bank Feeds API — automate importing reconciled digital payments with rules.
3.12. Sage Intacct
• Feature/Setting: Cash Management Module — automate posting of incoming settlement reports.
3.13. FreshBooks
• Feature/Setting: Payments Integration — automate invoice payment status updates.
3.14. Oracle NetSuite
• Feature/Setting: REST API — automate financial transaction push for reconciliation automation.
3.15. Zoho Books
• Feature/Setting: Payment Received automation via Webhooks for real-time reconciliation.
3.16. Shopify
• Feature/Setting: Orders/Payments API — schedule recurring automation for daily payout reconciliation.
3.17. WooCommerce
• Feature/Setting: Webhooks and Reports API — automate reports based on new or completed orders.
3.18. Pleo
• Feature/Setting: Transactions API — automate exporting expense data for reconciliation.
3.19. Revolut Business
• Feature/Setting: Webhooks and Transaction Feed API — automate notifications and report generation.
3.20. SAP Concur
• Feature/Setting: Payment Batch Extract — automate ingesting and reconciling employee-initiated transactions.

Benefits

4.1. Automate time-consuming manual reconciliation processes for increased operational efficiency.
4.2. Automates end-to-end digital payment lifecycle management for Navarraise cuisine restaurants.
4.3. Automated error detection and notification reduce losses from payment discrepancies.
4.4. Automation of reporting strengthens real-time financial visibility for management.
4.5. Automator integrations centralize multi-platform payment data, streamlining audits.
4.6. Automatable triggers and batch jobs help meet compliance requirements efficiently.
4.7. Automatedly bolsters accuracy to facilitate tax and financial filings in restaurant enterprises.
4.8. Reduces manual labor, allowing staff to focus on core Navarraise hospitality.
4.9. Enables scalable reconciliation automation as digital payment volume grows.
4.10. Supports restaurant group reporting automation for multi-site Navarraise operations.