Purchase order generation and supplier notification

Purpose

1.1. Automate the creation of purchase orders based on inventory thresholds, supplier schedules, or manual triggers.
1.2. Automates supplier notifications upon new order creation, ensuring real-time communication and reduced stockout risk.
1.3. Digitally streamline workflow from inventory monitoring to supplier engagement for Argentine cuisine supply chain.
1.4. Automator aims for error-free, rapid procurement cycles and best-cost management by integrating procurement with kitchen operations and demand trends.

Trigger Conditions

2.1. Automated inventory level drops below configured par value for key ingredients such as beef, chimichurri, or malbec.
2.2. End-user-initiated reorder via management dashboard for out-of-stock or low supplies.
2.3. Scheduled automation (e.g., daily/weekly checks) based on supplier delivery days and order cycles.
2.4. Automated rule triggers from expiring inventory or special events requiring supply surge.

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Automate ‘When an item changes in SharePoint’ flow, connect to Outlook for supplier email notification.
3.2. Zapier
• Feature/Setting: Automated ‘New Inventory Alert’ triggers ‘Send Email via Gmail’ or ‘Create Row in Google Sheets’.
3.3. Shopify (with Shopify Flow)
• Feature/Setting: Automated order generation via ‘Inventory threshold reached’ trigger; webhook to notify supplier app.
3.4. QuickBooks Online
• Feature/Setting: Automated ‘Create Purchase Order’ API when inventory is low, notify supplier via integrated email.
3.5. Xero
• Feature/Setting: Automates PO creation via Inventory Add-On; webhook sends to suppliers.
3.6. Oracle NetSuite
• Feature/Setting: Automated ‘Order Point’ triggers; use SuiteScript to notify supplier via email or EDI.
3.7. Odoo
• Feature/Setting: Automated replenishment rules; ‘Send Email’ action on supplier partner record.
3.8. SAP Business One
• Feature/Setting: Inventory level-based automated PO; supplier notified via automated messaging module.
3.9. Google Sheets + Apps Script
• Feature/Setting: Apps Script automates PO PDF creation, supplier notified via Gmail API.
3.10. AWS Lambda
• Feature/Setting: Cron-based trigger automates API call to generate PO, SNS topic to supplier.
3.11. Twilio SMS
• Feature/Setting: Automatedly send SMS to suppliers with order summary via programmable messaging API.
3.12. SendGrid
• Feature/Setting: Automate ‘Send Email’ API action, route supplier POs as transactional emails.
3.13. Slack
• Feature/Setting: Automated supplier notification via Slack webhook or bot when PO generated.
3.14. Monday.com
• Feature/Setting: Board automates status update, integrates Email/Outlook automator for supplier notification.
3.15. Asana
• Feature/Setting: Automates task creation for procurement team, triggers notification to supplier with PO attached.
3.16. HubSpot
• Feature/Setting: Workflow automates supplier notification email using deal/PO pipeline stage.
3.17. Microsoft Dynamics 365
• Feature/Setting: Automates inventory-based purchase requisition; Power Automate triggers supplier email.
3.18. Freshdesk
• Feature/Setting: Automates ticket creation for ordering, triggers API to notify supplier.
3.19. DocuSign
• Feature/Setting: Automate PO sending for supplier e-signing via API integration flow.
3.20. Trello
• Feature/Setting: Card automation for supplies needed, email-to-board automation notifies suppliers.

Benefits

4.1. Automates up to 90% of routine purchase and notification tasks, freeing staff for high-value duties.
4.2. Eliminates human error in order processing and automates compliance with supplier contracts.
4.3. Supports on-time kitchen operations for Argentine restaurants via real-time automated ordering.
4.4. Enhances traceability and reporting by automating archiving of orders and supplier communications.
4.5. Automating purchase workflow reduces costs, ensures averting inventory shortages, and supports scalable growth.