Community needs intake forms with notifications

Purpose

1.1. Enable church teams to capture community needs via digital intake forms for outreach, missions, and service programs.
1.2. Automatically notify ministry leaders, volunteers, or committees of new submissions to accelerate response and support.
1.3. Maintain record-keeping, reporting, and follow-up through integrated notifications tied to intake data.
1.4. Provide multi-channel form access (web, SMS, kiosk, mobile, social) to maximize community participation and data accuracy.
1.5. Ensure confidentiality, audit trails, and efficient routing for actionable, trackable community engagement.

Trigger Conditions

2.1. Submission of a form by a community member (web, mobile, or in-person).
2.2. Update or edit to an existing intake form record.
2.3. Receipt of a form via integrated source (email attachment, SMS, chat).
2.4. Specific field value triggers (urgent needs, child/youth requests, financial aid, etc.).
2.5. Scheduled review triggers for unaddressed forms after a defined duration.

Platform Variants

3.1. Google Forms
• API: Google Forms/Sheets API — configure trigger on new response, push to notification endpoints (Sheets API for data retrieval).
3.2. Microsoft Forms
• Feature: Microsoft Power Automate Flow — configure "When a new response is submitted" trigger, send email/Teams notifications.
3.3. Typeform
• API: Typeform Webhooks — set up webhook for new submission, POST to notification system.
3.4. Jotform
• API: Jotform Webhooks and integration with Slack/MS Teams for instant alerts.
3.5. Wufoo
• Feature: Webhook or Zapier integration — configure "New Entry" event, forward to SMS or email.
3.6. Cognito Forms
• Feature: Microsoft Power Automate or Webhook — create trigger on form submit, notify designated users.
3.7. Formstack
• API: Formstack API — configure form submission notifications, automate internal escalation.
3.8. Airtable Forms
• API: Airtable Automation — detect new record, trigger message via email/SMS/Slack.
3.9. Zoho Forms
• API: Zoho Flow/Webhook — new entry triggers notification to assigned staff.
3.10. Gravity Forms (WordPress)
• API: Gravity Forms Webhook Add-On — push submission to email/SMS, connect to CRM.
3.11. HubSpot Forms
• API: Workflow automation — configure "Form submission" to trigger internal alerts.
3.12. Salesforce Web-to-Lead
• API: Flow Builder — auto-notify on new lead submission tagged "community need."
3.13. Mailchimp Survey
• API: Connected App — new survey response triggers email/SMS notification via webhook.
3.14. Twilio SMS Forms
• Feature: Twilio Studio Flow — setup inbound SMS triggers, auto-forward details.
3.15. Slack
• Feature: Slack Workflow Builder — capture intake with form, auto-alert channels or DMs on submit.
3.16. Microsoft Teams
• Feature: Teams Approvals and Forms — submit via Teams, auto-notify group/channel.
3.17. Facebook Messenger
• API: Messenger Platform Webhooks — on new submission, send details to email/SMS.
3.18. WhatsApp Business API
• Feature: Inbound text auto-responder and notification to church operator.
3.19. Zendesk
• Feature: Zendesk Triggers — auto-generate ticket and notify agents on intake.
3.20. Trello
• Feature: Trello API/Webhook — add card on form entry, notify board members.
3.21. Notion
• API: Notion API — detect new intake database entry, trigger external notifications.

Benefits

4.1. Reduces manual data entry; ensures timely detection and routing of community needs.
4.2. Increases responsiveness by delivering targeted, real-time notifications to appropriate ministry roles.
4.3. Ensures data transparency, traceability, and structured follow-up/reporting.
4.4. Supports flexible intake methods for broader engagement, including digital and mobile-first options.
4.5. Enables rapid scaling and adaptation for special outreach campaigns or relief efforts.