Mission partner updates distribution

Purpose

1.1. Automate collection, collation, and distribution of mission partner updates for Alliance church members and supporters.
1.2. Ensure timely, accurate sharing of prayer requests, project progress, testimonies, or newsletters across email, SMS, social channels, and internal communication tools.
1.3. Streamline content approvals, improve engagement, and minimize volunteer admin workload.
1.4. Maintain secure storage, version control, and compliance with privacy requirements.
1.5. Enhance visibility for outreach impact and mobilize support.

Trigger Conditions

2.1. Receipt of new update from mission partner (via email, form, Google Docs, etc.).
2.2. Scheduled interval (e.g., weekly, monthly batch distribution).
2.3. Manual submission by outreach coordinator.
2.4. Completion of approval or review task.
2.5. Update added to content repository (Cloud Drive/SharePoint/Database).

Platform Variants

3.1. Microsoft Outlook/Exchange
• API: Microsoft Graph API, Mail.Send – auto-send update emails to groups.
• Sample: Configure recipient group, draft template, schedule via Flow.

3.2. Google Workspace (Gmail/Drive)
• API: Gmail API – auto-send/forward update drafts; Drive API – collect partner docs.
• Sample: Set Drive folder trigger, forward content to email list.

3.3. Twilio SMS
• Feature: Programmable Messaging API – dispatch SMS mission alerts to registrants.
• Sample: Configure to use approved templates, manage opt-outs.

3.4. Slack
• API: chat.postMessage – auto-post mission news to #missions channel.
• Sample: Map submission to formatted Slack message.

3.5. Salesforce Nonprofit Success Pack
• API: Email Send/Process Builder – distribute updates to contact segments.
• Sample: Trigger based on campaign membership.

3.6. Mailchimp
• API: Campaigns – auto-generate and send branded newsletters to target lists.
• Sample: Sync with content repo, trigger campaign send.

3.7. Constant Contact
• API: Email Campaign Send – configure campaign draft from new update, send to list.
• Sample: Map Drive folder/new file to campaign pre-fill.

3.8. WhatsApp Business
• API: WhatsApp Cloud API – send broadcast update to saved groups/subscribers.
• Sample: Use pre-approved templates, manage delivery by opt-in.

3.9. Facebook Pages
• API: Page Posts – automatically post mission partner story/update to page timeline.
• Sample: Publish new Drive doc excerpt as timeline post.

3.10. Instagram Business
• API: Instagram Graph – post mission highlights as images/carousel or story.
• Sample: Pull attachments/linked images for post.

3.11. Telegram
• API: sendMessage – deliver updates in group/channel.
• Sample: Trigger from docs or web form.

3.12. Microsoft Teams
• API: Chat.Post – post mission updates in team channels.
• Sample: Map uploaded doc to formatted Teams post.

3.13. Zapier
• Feature: Multi-step Zap – connect new doc/email trigger to multi-channel distribution.
• Sample: Configure triggers, choose outputs (Mailchimp, SMS, Slack, etc.).

3.14. HubSpot
• API: Email Marketing – distribute updates to contact segments, record engagement.
• Sample: Trigger automated emails from new CRM activity.

3.15. Jotform
• Feature: New Submission Trigger – collect partner updates, distribute on submission.
• Sample: Route submission content to email/SMS/social.

3.16. Airtable
• API: Automation Script – store/update partner submission, push to output services.
• Sample: New row triggers multi-channel distribution.

3.17. Trello
• API: Card Creation/Update – create/update board card for each update; trigger sharing action.
• Sample: Card moved to “Ready” column triggers distribution.

3.18. OneDrive/SharePoint Online
• API: Graph – new file/upload triggers content extraction and sharing to stakeholders.
• Sample: Use change notifications for push.

3.19. ClickSend
• API: SMS/Email/Broadcast – auto-distribute update to SMS/email/fax.
• Sample: Mail merge to contacts per message type.

3.20. RSS Feeds (Feedly/API)
• Feature: Auto-generate mission partner RSS; subscribers auto-update.
• Sample: Convert folder/label to feed.

Benefits

4.1. Consistent, timely mission communication across multiple platforms.
4.2. Significant reduction in manual work and admin time for staff/volunteers.
4.3. Increased awareness, engagement, and donations/support.
4.4. Reliable, secure, trackable dissemination with easy compliance.
4.5. Professional, branded presentation and better audience targeting.