Send automated thank you/follow-up emails to recruiters

Purpose

1.1 Automate sending personalized thank you or follow-up emails to recruiters post-campus drive, pre-placement talk, or industry interaction events.
1.2 Ensures timely, consistent, and professional communication enhancing institutional reputation and encourages future collaboration.
1.3 Automates tracking, scheduling, and delivery of emails based on event conclusion, feedback reception, or recruiter engagement for the Polytechnic institute’s outreach and placement drives.

Trigger Conditions

2.1 Automatedly triggered upon completion of a placement event or recruiter meeting logged in CRM or calendar.
2.2 Automates sending upon change in candidate recruitment status or feedback submission.
2.3 Automator checks for recruiter contact update or importing a new recruiter lead in the system.

Platform Variants

3.1 Gmail API
• Feature/Setting: Automate sending emails using "users.messages.send" endpoint; configure OAuth2 for authenticated actions.
3.2 Microsoft Outlook Graph API
• Feature/Setting: Automate emails with "/me/sendMail" and set templates via automated scheduling triggers.
3.3 SendGrid
• Feature/Setting: Use the "Mail Send API" with automation via dynamic templates and personalized substitutions.
3.4 Amazon SES
• Feature/Setting: Automate sending via "SendEmail" API; configure SMTP or SDK with scheduled Lambda triggers.
3.5 Mailgun
• Feature/Setting: Automates transactional email sending using "/messages" HTTP API, setting up automation rules for recruiter domains.
3.6 Zoho Mail
• Feature/Setting: Configure "Send Mail API" and automate message flows based on CRM or calendar event triggers.
3.7 Salesforce Email Services
• Feature/Setting: Automates outbound messaging via Process Builder workflows tied to recruiter interaction records.
3.8 HubSpot Email Automation
• Feature/Setting: Automate workflows with "Send Email" action using the CRM triggers for eventful recruiter interactions.
3.9 ActiveCampaign
• Feature/Setting: Automator deploys automated email sequences triggered from updated contact fields or event completion.
3.10 Mailchimp
• Feature/Setting: Automate Campaigns using Automation Builder; trigger by new recruiter segment enrollment.
3.11 Pabbly Email
• Feature/Setting: Automates sending campaigns via event-driven triggers.
3.12 Brevo (Sendinblue)
• Feature/Setting: Automate using Transactional Send API; set filters for recruiter tags.
3.13 Postmark
• Feature/Setting: Automate thank-you/follow-up emails via "Email API" and configure triggers for placement database updates.
3.14 Mandrill (Mailchimp Transactional)
• Feature/Setting: Automator uses webhook triggers to send personalized recruiter emails.
3.15 Slack (with Email Apps)
• Feature/Setting: Automate via Slack Workflow Builder with email action after event marked in #placements channel.
3.16 Monday.com Automations
• Feature/Setting: Automate “send email” action when a placement record status changes.
3.17 Airtable Automations
• Feature/Setting: Use "Send Email" automation when a recruiter record field meets pre-set conditions.
3.18 Zoho CRM
• Feature/Setting: Automate follow-up using Workflow Rules and Email Alerts module upon recruiter activity.
3.19 Freshdesk
• Feature/Setting: Automate sending thank you emails using Dispatch’r rule after placement ticket closure.
3.20 Make (Integromat)
• Feature/Setting: Automates multi-service email flows, integrating triggers from Google Sheets, CRMs, or event logs.

Benefits

4.1 Saves manual effort through automation, ensures no recruiter is left unthanked or uncontacted.
4.2 Automates personalized communication, reinforcing institute professionalism.
4.3 Automator maintains a record of all communication, automating compliance and reporting.
4.4 Higher recruiter retention rate and increases repeat placement opportunities via automated touchpoints.
4.5 Automated follow-ups maximize engagement by leveraging timely, event-driven automatable actions.