Parental & Community Communication**Purpose**
1.2. Streamline invite distribution, response tracking, and reminder delivery for parent meetings, health camps, or local functions.
1.3. Unify RSVP data entry from diverse channels—SMS, WhatsApp, email, IVR, web forms—directly into a central event management dashboard.
1.4. Enable real-time reporting and follow-ups, supporting compliance, nutrition programs, and outreach activities.
**Trigger Conditions**
2.2. Manual staff trigger to initiate RSVP cycle for a given event.
2.3. Predefined reminder window before event date (e.g., 7 days/3 days/1 day prior).
2.4. Automated detection of low RSVP rates prompts escalated reminders.
**Platform Variants**
3.1. **Twilio SMS**
• Feature/Setting: SMS API, configure programmable messaging to send invitations; webhook to capture reply “Yes/No.”
• Sample: Set sender ID, add RSVP keyword triggers.
3.2. **SendGrid**
• Feature/Setting: Email API, schedule batch email invitations with RSVP links; Event Webhooks for response tracking.
• Sample: Template setup for dynamic RSVP buttons.
3.3. **Google Forms**
• Feature/Setting: Auto-generated event form; link distributed via SMS/email; responses auto-captured using Forms API.
• Sample: Form responses trigger notification.
3.4. **Microsoft Outlook**
• Feature/Setting: Calendar invite with RSVP tracking; Graph API to fetch accept/reject status.
• Sample: Set calendar event with built-in RSVP.
3.5. **WhatsApp Business API**
• Feature/Setting: Automated message template for RSVP, reply with pre-set keywords; webhook integration to parse responses.
• Sample: Approved WhatsApp template with “Reply YES/NO.”
3.6. **Zoho CRM**
• Feature/Setting: Campaign module; send event invites; workflow to match responses with contact records.
• Sample: Campaign response list filter.
3.7. **Mailchimp**
• Feature/Setting: Email marketing campaigns; RSVP response tracked via embedded poll/links; API fetch for status updates.
• Sample: Campaign built-in poll, synced to dashboard.
3.8. **SurveyMonkey**
• Feature/Setting: Embedded event RSVP survey; API pulls response summaries.
• Sample: End-date scheduling for automatic closure.
3.9. **Salesforce**
• Feature/Setting: Event invitation through Marketing Cloud; RSVP data mapped back to contact/event object via API.
• Sample: Automation Rule for missed RSVP follow-up.
3.10. **Airtable**
• Feature/Setting: Linked form for RSVP; base configured for event and attendee records; webhook for real-time updates.
• Sample: Auto-tag non-responders for reminders.
3.11. **Trello**
• Feature/Setting: Card automation for each invitee; checklist updates on RSVP; Power-Up for notifications.
• Sample: Board filtered by RSVP received.
3.12. **HubSpot**
• Feature/Setting: Meetings tool for event scheduling; confirmation captured as RSVP; workflow automates follow-ups.
• Sample: Automated tasks for unconfirmed contacts.
3.13. **Microsoft Teams**
• Feature/Setting: Meeting organizer with RSVP status; Teams API to fetch/notify responses.
• Sample: Event chat posts for reminders.
3.14. **Facebook Messenger API**
• Feature/Setting: Bot sends event invite; quick-reply buttons for RSVP; webhook to handle responses.
• Sample: Messenger campaign for group events.
3.15. **Slack**
• Feature/Setting: Automated channel invite with RSVP buttons; response polled via Slack Events API.
• Sample: Thread for event, reactions for RSVP.
3.16. **Eventbrite**
• Feature/Setting: Event creation; use API for invite and ticket (RSVP) tracking; webhooks for response updates.
• Sample: Free event registration, attendance sync.
3.17. **Zoom**
• Feature/Setting: Webinar registration; API checks who registers (RSVP) and reminder emails configured.
• Sample: Registrant report export.
3.18. **Mailjet**
• Feature/Setting: Bulk email with RSVP link; webhook for bounce or response tracking.
• Sample: API call logs RSVPs in CRM.
3.19. **ClickSend**
• Feature/Setting: Multichannel SMS or email invites; incoming SMS auto-classified as RSVP.
• Sample: Contact group message with reply capture.
3.20. **Freshdesk**
• Feature/Setting: Ticket automation for each invitee; status set to “Attending” or “Declined” from RSVP message.
• Sample: Custom field for event attendance.
**Benefits**
4.2. Centralizes RSVP collection and reporting, supporting audit trails and compliance needs.
4.3. Reduces manual staff effort, lowers chance of errors, and accelerates follow-up for those yet to respond.
4.4. Increases participation rates by catering to familiar and preferred communication channels.
4.5. Supports scalable outreach as community events grow in frequency and size.