Parental consent form collection and tracking

Purpose

1.1. Collect, track, and manage parental consent forms for child enrollment, health programs, or event participation at Anganwadi centers.
1.2. Simplify communication, reminders, digital consent capture, and status updates for parents/guardians, improving compliance, transparency, and record-keeping.
1.3. Reduce paperwork, minimize manual errors, and create an auditable workflow for regulatory and organizational requirements in childcare settings.

Trigger Conditions

2.1. New child enrollment or registration in the center database.
2.2. Scheduling of annual/periodic health programs, field trips, or events requiring parental consent.
2.3. Consent expiry or compliance review deadline.
2.4. Administrative batch runs for consent form verification.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: API for sending SMS; configure ‘SendMessage’ with parental phone number and consent form link.
3.2. SendGrid
• Feature/Setting: API for transactional email; configure ‘Mail Send’ endpoint for sending consent requests and reminders.
3.3. Google Forms
• Feature/Setting: Form Create API; auto-generate digital consent forms, link responses via webhook.
3.4. DocuSign
• Feature/Setting: eSignature REST API; configure ‘Envelopes: create’ for electronic parental signatures.
3.5. Zoho CRM
• Feature/Setting: API for module updates; use ‘insertRecords’ to record parental consent status under child profiles.
3.6. Airtable
• Feature/Setting: API to update records; configure ‘PATCH Record’ for consent tracking status and parent responses.
3.7. WhatsApp Business API
• Feature/Setting: ‘messages’ endpoint for sending consent notifications and clickable secure links.
3.8. Microsoft Power Automate
• Feature/Setting: Trigger on new SharePoint entry/Excel row; add ‘Send Email’ flow for consent requests.
3.9. Jotform
• Feature/Setting: Webhook integration on form submission; trigger update in backend tracker.
3.10. Typeform
• Feature/Setting: ‘Responses’ API fetch; auto-update communication log when new consent form is filled.
3.11. Salesforce
• Feature/Setting: Workflow Rule + REST API; trigger case creation for missing consents, link to contact record.
3.12. Freshdesk
• Feature/Setting: Ticket API; create a support ticket for each missing or rejected consent form.
3.13. Slack
• Feature/Setting: Incoming Webhooks; send instant notification to admin group on each consent collection.
3.14. Zapier
• Feature/Setting: Multi-step zaps; automate routing of forms, reminders, and database updates per workflow.
3.15. Formstack
• Feature/Setting: Form Submission triggers webhook; push consent data to designated spreadsheet/CRM.
3.16. Trello
• Feature/Setting: ‘Create Card’ API; generate a task card for each pending consent follow-up.
3.17. OneDrive
• Feature/Setting: File/Folder ‘Create’ webhook; store signed consent scans into structured directories.
3.18. Dropbox
• Feature/Setting: ‘Files Upload’ endpoint; auto-upload digital or scanned consent forms.
3.19. Mailchimp
• Feature/Setting: ‘Campaign Create’ API; segment parental contacts and schedule consent request email campaigns.
3.20. Monday.com
• Feature/Setting: Item API; add/update board items for tracking overall consent collection progress.
3.21. HubSpot
• Feature/Setting: Contact API; annotate parent records with consent status and automate reminders.
3.22. Google Drive
• Feature/Setting: ‘Files: create’ API; organize digital consent forms per child in shared folders.

Benefits

4.1. Reduces manual follow-ups and minimizes paperwork for staff.
4.2. Increases compliance and timely completion of regulatory obligations.
4.3. Enables centralized, auditable tracking of all parental consents.
4.4. Improves parent experience through reminders, digital access, and real-time updates.