New patient record creation in EMR/EHR systems

Purpose

1.1. Automate accurate and secure creation of new patient records in EMR/EHR systems during intake at addiction treatment centers.
1.2. Collect, validate, and integrate patient demographic, insurance, consent, and referral data from intake forms into EMR/EHR.
1.3. Ensure data consistency, compliance (HIPAA), traceability, and instant availability to clinical and administrative staff.
1.4. Eliminate manual data entry, reduce errors, and accelerate onboarding for better patient engagement and regulatory reporting.

Trigger Conditions

2.1. Submission of online or in-person patient intake forms (web, kiosk, app).
2.2. Receptionist data entry in CRM or intake portal.
2.3. New patient referral received from partnering healthcare provider (via secure email/API).
2.4. Digital consent acknowledged by patient or guardian.

Platform Variants

3.1. Athenahealth
• API/Function: /patients endpoint for new record creation using patient demographic JSON payload.
3.2. Epic Systems
• Feature: Open.epic FHIR Patient Resource – Create action via RESTful API.
3.3. Cerner Millennium
• API: FHIR Patient Create API, set-up with OAuth2 authorization.
3.4. AdvancedMD
• Function: PatientCreate service call via SOAP API or REST endpoint.
3.5. NextGen Healthcare
• API: Patients v1 POST endpoint for structured intake data insertion.
3.6. Kareo
• Feature: PatientCreate API for demographic and insurance entries.
3.7. DrChrono
• Endpoint: POST /patients for form-driven record creation.
3.8. eClinicalWorks
• API: Patient Registration API in eCW Developer Portal.
3.9. Practice Fusion
• Feature: HL7 interface for automated patient ingestion.
3.10. Office Ally
• Function: PatientAPI POST request for adding new client profiles.
3.11. SimplePractice
• API: Client Intake POST endpoint.
3.12. Meditech Expanse
• Feature: FHIR Patient Resource, configure authentication and create requests.
3.13. Allscripts
• API: Unity API Patient.CreatePatient message configuration.
3.14. Greenway Health Intergy
• API: POST /patients with bearer token for patient onboarding.
3.15. Valant
• Feature: Patients POST endpoint for behavioral health data.
3.16. TherapyNotes
• API: Create Client request with demographic payload.
3.17. Credible Behavioral Health
• Module: Intake Web Service, patientAdd operation.
3.18. Qualifacts CareLogic
• API: v2 Clients POST, including custom field maps for intake.
3.19. Netsmart myEvolv
• API: REST /Persons endpoint for mental health patient registration.
3.20. OpenEMR
• Function: FHIR Server Patient POST for initial record entry.
3.21. Salesforce Health Cloud
• API: Post to Patient object, using custom intake mapping flows.
3.22. Microsoft Cloud for Healthcare
• Feature: Use Dataverse Patients entity, trigger Power Automate Create action.

Benefits

4.1. Eliminate manual double-entry and transcription errors during intake.
4.2. Accelerate onboarding with instant access to patient data in care teams’ workflows.
4.3. Improve compliance with automated consent, audit trail, and standardization.
4.4. Enable multi-channel intake (web, phone, partner referrals) with uniform data capture.
4.5. Enhance patient experience through real-time engagement and reduced wait times.