New patient intake form to EHR system

Purpose

 1.1. Automate secure transfer of patient intake data from digital forms into EHR systems for streamlined onboarding.
 1.2. Minimize manual data entry errors, accelerate check-in, and ensure records are up-to-date for acupuncture clinics.
 1.3. Enable compliance with privacy regulations (HIPAA), improve operational efficiency, and enhance patient experience.

Trigger Conditions

 2.1. New patient submits digital intake form via web, tablet, or kiosk.
 2.2. Intake form data validated and formatted for EHR compatibility.
 2.3. Event triggers—form submission, completion acknowledgment, scheduling request, or document upload.

Platform Variants

 3.1. JotForm
  • Feature: Webhook setting; configure to POST form entries to integration endpoint.
 3.2. Typeform
  • Setting: Connect webhooks in developer portal for JSON payload to EHR API.
 3.3. Google Forms
  • Feature: App Script trigger on form submit; auto-send responses to EHR REST API.
 3.4. Microsoft Forms
  • Setting: Use Power Automate’s “When a new response is submitted” trigger; POST to EHR endpoint.
 3.5. Cognito Forms
  • Feature: Webhook notification; configure custom JSON mapping to EHR fields.
 3.6. Wufoo
  • Setting: Notification Webhooks; define target URL for instant delivery to EHR.
 3.7. Gravity Forms (WordPress)
  • Feature: Webhooks Add-on; set POST method, authentication, and mapping.
 3.8. Formstack
  • Setting: Integrations–Webhooks; real-time push to EHR API endpoint.
 3.9. IntakeQ
  • Feature: API event hooks for submission; use “FormSubmitted” event to trigger.
 3.10. Salesforce Health Cloud
  • Setting: REST API–Create/Update “Patient” object via external request.
 3.11. Kareo
  • Feature: Patient API–POST /v1/patients; map intake form fields to API schema.
 3.12. Athenahealth
  • Setting: Encounter API–POST /patients; use OAuth2 for authorization.
 3.13. DrChrono
  • Feature: Patient API–POST /patients endpoint with JSON payload.
 3.14. AdvancedMD
  • Setting: RESTful API–Patient Management, use POST for onboarding data.
 3.15. Practice Fusion
  • Feature: HL7 FHIR interface; utilize Create Patient resource via API.
 3.16. OpenEMR
  • Setting: REST API–/api/patient; require bearer token authentication.
 3.17. Greenway Health
  • Feature: Intergy API–Patients resource; send POST with mapped intake fields.
 3.18. Cerner
  • Setting: FHIR API–Patient resource; POST method, ensure proper coding of all demographic items.
 3.19. Epic
  • Feature: App Orchard FHIR API–Patient.Create; authenticate and map all values.
 3.20. NextGen Healthcare
  • Setting: API Integration–Patient Demographics endpoint, map JSON structure of form entries.
 3.21. CareCloud
  • Feature: REST API, Patients resource; use POST method for real-time sync.
 3.22. Zendesk
  • (for patient support intake) Setting: Webhook trigger to alert EHR entry creation.
 3.23. Zapier
  • Feature: Multi-step zap; Intake form trigger, API action to selected EHR.
 3.24. Make (Integromat)
  • Setting: HTTP module–POST; map inputs to EHR’s API endpoint.

Benefits

 4.1. Rapid and error-free onboarding improving patient satisfaction.
 4.2. Full compliance with healthcare data regulations.
 4.3. Reduced administrative workload for clinic staff.
 4.4. Immediate access to updated patient profiles for acupuncture practitioners.
 4.5. Scalable process suitable for small practices and multi-location clinics.