Automate patient registration and intake forms

Purpose

1.1. Automate patient registration and intake forms for maternity hospitals to streamline onboarding, collect accurate patient data, minimize manual entry errors, speed up check-in, securely manage health and insurance data, trigger real-time notifications, auto-assign healthcare professionals, sync with patient management systems, conform to compliance requirements, and optimize workflow from patient arrival to post-registration.

Trigger Conditions

2.1. Patient submits online pre-registration form.
2.2. Patient appointment booked via phone or website.
2.3. QR code scanned at hospital entrance/kiosk.
2.4. EHR entry automatically updates with a new patient record.
2.5. Staff initiates a new intake via a dashboard.

Platform Variants

3.1. DocuSign
• Feature/Setting: PowerForms; automates e-signature and completion routing of intake documents. Configure template for maternity-specific intake.
3.2. Google Forms + Google Sheets API
• Feature/Setting: Form submission trigger; automate feeding submitted data into a patient registry spreadsheet and link to EHR system via API.
3.3. Jotform
• Feature/Setting: Webhook automation; automates pushing submitted form data into EHR or CRM.
3.4. Typeform
• Feature/Setting: Zapier/Make integration; automates transfer of intake responses to medical record software.
3.5. Microsoft Power Automate
• Feature/Setting: Workflow automation with Form Recognizer; extract and push paper or PDF intake data to Dynamics 365 Health.
3.6. Twilio SMS API
• Feature/Setting: SMS trigger to notify patients of successful registration or send pre-intake links; automates two-way messaging confirmations.
3.7. SendGrid
• Feature/Setting: Automated transactional email notifications based on intake form status; automate reminders and confirmations.
3.8. Salesforce Health Cloud
• Feature/Setting: Web-to-Lead form automation for capturing and routing patient data into workflow automations.
3.9. Epic EHR API
• Feature/Setting: FHIR API to automate pushing new patient intake data directly into patient records.
3.10. Cerner HL7 Integration
• Feature/Setting: HL7 messaging automation for seamless update of registration data in hospital systems.
3.11. Airtable
• Feature/Setting: Webhook-triggered record automation; captures data entry and automates real-time patient registry dashboard updates.
3.12. Cognito Forms
• Feature/Setting: Zapier integration to automate pushing data into other systems and automating follow-up messaging.
3.13. Smartsheet
• Feature/Setting: Intake forms feed into automated workflow for assignments of staff or room allocation.
3.14. MedStack
• Feature/Setting: API-based intake data processing and automated compliance notifications.
3.15. Monday.com
• Feature/Setting: Automated board item creation for each new patient registered, triggering notification automations.
3.16. Formstack
• Feature/Setting: Data routing automation, mapping each answer to correct EHR field via integrations.
3.17. Zoho Creator
• Feature/Setting: Deluge scripts automate intake form data routing into patient portals and scheduling modules.
3.18. Intercom
• Feature/Setting: Automated chatbot for data capture and escalating to staff when advanced intake detected.
3.19. HubSpot Forms
• Feature/Setting: Workflow automation; intake submission triggers custom email/SMS pipelines.
3.20. Redox
• Feature/Setting: API connector for automated intake data interoperability across hospital platforms.
3.21. AWS Lambda
• Feature/Setting: Automate event-based processing of intake submissions, validating, and syncing to databases.
3.22. Slack
• Feature/Setting: Automated notification of staff channels upon new registration or special case flagged.
3.23. Mailgun
• Feature/Setting: Automatedly sends custom email notification sequences for intake completion and next steps.
3.24. Integromat/Make
• Feature/Setting: Multi-app scenario automates patient intake routing across different hospital apps.

Benefits

4.1. Automates repetitive data entry, accelerating patient onboarding.
4.2. Minimizes registration errors by automating validation and checks.
4.3. Ensures automatable compliance with HIPAA and other standards.
4.4. Real-time automating of notifications to staff and clinicians.
4.5. Centralizes and automates patient data management across hospital systems.
4.6. Enables automated scheduling and patient flow optimization.
4.7. Reduces time-to-care through seamless, automated intake processing.
4.8. Personalized automated communications for better patient experience.