Financial data export to accounting systems

Purpose

1. Automates extraction, transformation, and export of sales, transaction, and payment data from retail POS, eCommerce, and banking platforms to downstream accounting services.

2. Ensures accurate, recurring reconciliation and compliance, eliminating manual entry errors in financial records.

3. Enables direct mapping of adult product SKUs, sales tax, discounts, and payment processor fees into accounting ledgers.

4. Supports GDPR-compliant handling of sensitive buyer and payout data.

5. Integrates financial exports with payroll, inventory, and business intelligence applications for holistic reporting.

Trigger Conditions

1. Completion of daily, weekly, or monthly sales closeout in POS or eCommerce systems.

2. Receipt of payout or settlement notifications from payment providers.

3. Updates in inventory associated with sale/redemption of adult products.

4. Receipt of accounting period-close signal (e.g., end of month).

5. File upload or API webhook for new transaction batch in SFTP, Google Drive, or other storage.

Platform Variants

1. Square

• Feature: “Transactions API” – Configure webhook trigger on sale completion; export JSON to accounting endpoint.
  

2. Shopify

• Feature: “Order API” or “Shopify Flow” – Auto-extract paid order rows; push to financial webhooks.
  

3. WooCommerce

• Feature: “Rest API – Orders” – API call for completed orders, parse for accounting.
  

4. Stripe

• Feature: “Balance Transactions API” – Automated export of payouts, fees, refunds to accounting integration endpoint.
  

5. QuickBooks Online

• Feature: “Accounting API” – Create SalesReceipt, Invoice, and Bill objects from imported data.
  

6. Xero

• Feature: “Invoices, Payments Endpoint” – Push received transactional data as invoice, payment, or expense claim.
  

7. Netsuite

• Feature: “SOAP/REST Integration API” – Create Journal Entries and Customer Payments.
  

8. Zoho Books

• Feature: “SalesOrders & Invoices API” – Import sales and transaction line items to ledger.
  

9. Sage Business Cloud Accounting

• Feature: “Sales Transactions Endpoint” – Send structured sales payments, invoices data.
  

10. FreshBooks

• Feature: “Invoices API” – Sync order/settlement batches as invoices.
  

11. Microsoft Dynamics 365 Business Central

• Feature: “API – Financials” – Attach sales, payouts to General Ledger and Receivables module.
  

12. PayPal

• Feature: “Transaction Detail API” – Fetch completed transactions and fees for export/import.
  

13. Braintree

• Feature: “Transaction API” – Export batch sales, refund, fee data.
  

14. Authorize.Net

• Feature: “Transaction Reporting API” – Fetch settled batch details for import.
  

15. Amazon Seller Central

• Feature: “Finance API” – Download settlement reports for accounting export.
  

16. Vend (now Lightspeed Retail)

• Feature: “Sales & Payments API” – Export daily summaries and send to accounting system.
  

17. BigCommerce

• Feature: “Orders API” – Scheduled order/finalized transaction exports.
  

18. Google Sheets

• Feature: “Apps Script/Published Sheet as API” – Scheduled extraction of transaction data for import.
  

19. SFTP/S3

• Feature: “Automated File Transfer” – Event watch keyed to upload of report files, parse and push data.
  

20. SAP Business One

• Feature: “Service Layer API” – Import external payment and sales entries.
  

21. Oracle NetSuite

• Feature: “REST Web Services” – Post imported financial transaction objects.
  

22. Wave

• Feature: “Transactions API” – Import transaction rows, map accounts.
  

Benefits

1. Eliminates manual data movement, reducing errors and labor hours.

2. Ensures timely posting and reconciliation for better cash flow insight.

3. Automates sales tax, discounts, and fee accounting with product-level granularity.

4. Enhances financial compliance and audit readiness.

5. Streamlines data mapping for adult product-specific SKUs and compliance flags.

6. Supports multi-location adult retail operations with consolidated reporting.