Recurring billing for ongoing contracts or rentals

Purpose

1.1. Automate scheduled invoice generation, billing, and payment collection for long-term or ongoing party equipment rentals.
1.2. Automates calculation of recurring charges, applies discounts or penalties, and issues reminders, reducing manual admin efforts.
1.3. Automation ensures contractual compliance, auto-renews rentals, maintains revenue consistency, and minimizes missed payments.
1.4. Enables seamless tracking, centralized documentation, and integrates financial records with bookkeeping and CRM platforms.

Trigger Conditions

2.1. On contract start date and defined billing frequency (e.g., monthly, weekly, custom intervals).
2.2. On rental extension or renewal event detected in CRM.
2.3. On payment failure or overdue status in payment gateway.
2.4. On new payment method addition or update by customer.

Platform Variants

3.1. Stripe
• Feature: Subscription Billing; Configure automated recurring invoices and webhooks for payment status.
3.2. PayPal
• Feature: Pre-approved Payments API; Automate monthly charges using Billing Agreements.
3.3. Square
• Feature: Recurring Invoices; Enable auto-send and auto-charge card on file each period.
3.4. QuickBooks Online
• Feature: Scheduled Invoicing; Automates invoice dispatch and syncs payments.
3.5. Xero
• Feature: Repeating Invoices; Configurable automated billing cycle and reminders.
3.6. Zoho Books
• Feature: Automated Recurring Invoices; Set frequency, duration, and auto-reminders.
3.7. FreshBooks
• Feature: Recurring Payments; Automate card charging and invoice notifications.
3.8. Chargebee
• Feature: Subscription Management; Uses automated workflows for billing cycles.
3.9. Recurly
• Feature: Automated Billing Schedules; Real-time API triggers for payment and reminders.
3.10. Braintree
• Feature: Subscription API; Schedule and automate rental billing cycles.
3.11. GoCardless
• Feature: Direct Debit Recurring Payments; Triggers via mandate approval.
3.12. SAP Concur Invoice
• Feature: Invoice Automation; Integrate scheduled billing for event service contracts.
3.13. Coupa
• Feature: Recurring Invoice Automation; Configure schedule and validation checks.
3.14. Wave
• Feature: Automatic Recurring Billing; Autogenerates invoices and charges cards/bank accounts.
3.15. Intuit Bill.com
• Feature: Automated Payment Schedules; Syncs recurring payables with customer database.
3.16. Oracle NetSuite
• Feature: Recurring Billing Engine; Set up contract-driven automation triggers.
3.17. SAP Business One
• Feature: Recurring Transaction Templates; Automate bill runs for contract dates.
3.18. Invoicely
• Feature: Automated Recurring Invoices; Configure schedule and client lists.
3.19. WHMCS
• Feature: Automated Billing and Notifications; Link service renewals with invoice creation.
3.20. Zoho Subscriptions
• Feature: Contract-Based Recurring Billing; Automate prorata charges, renewals, and reminders.
3.21. Salesforce Billing
• Feature: Recurring Contract Billing Automation; Schedule invoice and auto-collect via integrated gateways.
3.22. HubSpot Payments
• Feature: Recurring Payment Links; Set up scheduled automation for each contract.

Benefits

4.1. Automates administrative tasks—lower overhead and error risk.
4.2. Guarantees timely billing, reducing missed or late payments via automation.
4.3. Standardizes customer experience using automated reminders and receipts.
4.4. Ensures scalable, audit-ready financial processes, automating reporting and compliance.
4.5. Accelerates cash flow with automated, persistent payment requests and retries.
4.6. Enables staff to focus on sales and customer service instead of repetitive billing admin via automated flows.