Tax calculation and document generation

Purpose

1. Automate tax calculation for auction transactions, factoring in local, national, and international tax codes as part of payment and settlement processing.

2. Automate the generation of compliant tax documents (invoices, statements, receipts) for each buyer and seller post-auction.

3. Automate notification and distribution of generated documents to stakeholders.

4. Automate logging, archiving, and analytics on all tax-related documents for future audit and compliance.

Trigger Conditions

1. Auction sale completed and payment received event.

2. Change in item ownership or buyer assignment.

3. Manual request for tax documentation from finance team.

4. Scheduled batch processing of settlements at predefined intervals.

Platform Variants

1 QuickBooks

• Feature/Setting: Automated Invoicing API; configure sales receipt trigger, set tax code parameters and schedule auto-generation.
  

2 Xero

• Feature/Setting: Accounting API; set sales transaction endpoint, tax region, and PDF invoice auto-generation flag.
  

3 Avalara

• Feature/Setting: AvaTax Calculate API; configure transaction posting, jurisdiction parameters, and batch result callback.
  

4 Stripe

• Feature/Setting: Tax API, PaymentIntent webhook; use automated invoice creation with dynamic tax rate selection and auto-dispatch.
  

5 FreshBooks

• Feature/Setting: Invoices endpoint in API; enable auto-invoice with tax breakdown options and auto-email.
  

6 Zoho Books

• Feature/Setting: Invoice Automator API; configure sales order trigger, tax rule assignment, and PDF dispatch.
  

7 Sage Business Cloud

• Feature/Setting: API endpoint for automated tax calculation in Sales Invoices; set webhook to automate document generation.
  

8 DocuSign

• Feature/Setting: Automated Document Generation; template-driven tax docs auto-send on API trigger.
  

9 Microsoft Power Automate

• Feature/Setting: Flow with trigger on auction sale, automated tax calculation logic block, auto-document generation, and distribution routine.
  

10 Salesforce

• Feature/Setting: Flow Builder with Process Automation API, auto-tax calculation custom logic, and auto-emailing PDF.
  

11 Intuit

• Feature/Setting: Invoice API with tax calculation module enabled; schedule generation and automatic email.
  

12 Netsuite

• Feature/Setting: SuiteTax API; set up transaction automation scripts and scheduled document batch emails.
  

13 SAP Business One

• Feature/Setting: DI API for automated tax calculation at sale creation, with auto-generated compliant tax PDFs.
  

14 Oracle ERP Cloud

• Feature/Setting: Financials Cloud Automated Tax Engine; configure sale event trigger and tax PDF automation.
  

15 Google Docs

• Feature/Setting: Apps Script automation; on trigger, auto-generate tax documents using merged data and auto-save/export as PDF.
  

16 Adobe Sign

• Feature/Setting: Automated Document Creation workflow; auction result triggers, template fill, and tax document auto-send.
  

17 HubSpot

• Feature/Setting: Workflow automation on deal closed, custom webhook for tax calculation, auto-document generation and email.
  

18 Ironclad

• Feature/Setting: Contract automation on sale-close with business logic for tax calculation and document auto-gen.
  

19 QuickFile

• Feature/Setting: API for automated invoice generation, assign correct tax codes, and automate email dispatch.
  

20 Blackbaud Financial Edge

• Feature/Setting: Automation Engine for transaction posting, tax calculation script, settlement document auto-create and archive.
  

Benefits

1. Automates error-prone manual tasks, boosting speed and accuracy in tax calculations and document generation.

2. Ensures automated compliance with regional tax rules, minimising audit risk.

3. Automates timely delivery of tax documents, improving stakeholder trust.

4. Automatedly archives and records documentation, facilitating traceability for audits.

5. Automates cross-system processes, reducing manual workload and operational costs.

6. Supports scale as auction volume increases, processing tax documentation automatically in high volume.

7. Enables automated analytic tracking on all generated tax documents.