Payment, Finance, and ReportingPurpose
1.2. Centralizes revenue, payment type, and discrepancy reporting to streamline retail financial visibility and compliance.
1.3. Supports management decisions and audit trails by automating detailed consolidated reports.
1.4. Automates documenting cash, card, refunds, discounts, and receipts, avoiding human errors.
1.5. Enables automated archive of daily payment data for future analysis, bookkeeping, and inventory reconciliation.
Trigger Conditions
2.2. Triggered by manual staff submission of sales closure form via POS integration.
2.3. Triggered on completion of final cash register closing action in POS.
2.4. Automates trigger on entering 'End-of-Day' marker transaction.
Platform Variants
3.1. Square POS
• Feature/Setting: Sales Summary API — automate fetching daily transactions and summary.
• Sample: Configure webhook to pull "List Payments" and "List Refunds" endpoints post-shift.
3.2. Shopify POS
• Feature/Setting: Orders API report export — automate at closing through Orders endpoint.
• Sample: Schedule "GET /admin/api/2023-04/orders.json?status=any&created_at_min={today}" request.
3.3. QuickBooks Online
• Feature/Setting: Reports API — automate "Profit and Loss" report for today.
• Sample: Scheduled "POST /v3/company/{company_id}/report/ProfitAndLoss" with today’s date.
3.4. Xero
• Feature/Setting: Reports endpoint — automate Daily Sales Summary.
• Sample: Use "GET /reports/Sales" for today’s data after closing.
3.5. Vend by Lightspeed
• Feature/Setting: Register Closures API — automate pulling daily register closure data.
• Sample: "GET /api/2.0/register_closures?date={today}" scheduled trigger.
3.6. Clover POS
• Feature/Setting: Payments API — automate retrieval of daily payments.
• Sample: "GET /v3/merchants/{mId}/payments?filter=closeout".
3.7. Toast POS
• Feature/Setting: Transaction API — automate daily export of register totals.
• Sample: "GET /v2/reports/sales/summary?businessDate={today}".
3.8. Sage Intacct
• Feature/Setting: Reports SOAP API — automate running custom summary report.
• Sample: "readReport" call with date as today.
3.9. Zoho Books
• Feature/Setting: Reports API — automate "Day Book" report extraction.
• Sample: "GET /daybook?date={today}".
3.10. SAP Business One
• Feature/Setting: Service Layer — automate cash register "Daily Sales" report.
• Sample: OData request to "DailySalesSummary" endpoint at closing.
3.11. Microsoft Dynamics 365
• Feature/Setting: Automated Reports — schedule "Cash Close" report export.
• Sample: Run "GET /financials/reports/cashClose?date={today}".
3.12. Mailgun
• Feature/Setting: Email API — automate sending summary as PDF or text attachment.
• Sample: "POST /messages" with register summary file.
3.13. Gmail API
• Feature/Setting: Automated email from service account.
• Sample: Compose and send summary email via "users.messages.send".
3.14. Outlook 365
• Feature/Setting: Automatic email with summary as attachment.
• Sample: Use "POST /me/sendMail" to send summary documents.
3.15. Slack
• Feature/Setting: API post message to finance or management channel.
• Sample: "chat.postMessage" with cash summary content.
3.16. Google Sheets
• Feature/Setting: Sheets API — automate logging daily summary to archive.
• Sample: "append" row with summary details after closure event.
3.17. Dropbox
• Feature/Setting: Upload summary to secure folder after automation.
• Sample: "files/upload" endpoint with summary PDF.
3.18. DocuSign
• Feature/Setting: Automated signature request for summary approval.
• Sample: "envelopes" API with summary attached, route for manager sign-off.
3.19. Trello
• Feature/Setting: Card creation for daily summary review checklist.
• Sample: "POST /cards" with summary attached as card comment.
3.20. Zoho CRM
• Feature/Setting: Automated activity record/log entry for cash summary each day.
• Sample: "POST /Activities" with end-of-day summary details.
3.21. Asana
• Feature/Setting: Task automation for summary review.
• Sample: "POST /tasks" with summary report as attachment.
3.22. Notion
• Feature/Setting: Automated database entry with attached summary.
• Sample: Create new row/page in “Daily Summaries” database.
3.23. Airtable
• Feature/Setting: Automated record creation for cash summaries.
• Sample: "POST /v0/appId/Table" with summary fields.
Benefits
4.2. Minimizes human error through automation and auto-archiving.
4.3. Ensures timely and standardized reporting across locations.
4.4. Automates compliance, audit, and record-keeping processes.
4.5. Enables automated finance insights for management decision-making.
4.6. Integrates with multi-platform environments to maximize automatable scope.