Payment & Invoice Processing AutomationPurpose
1.2. Automating the collection, consolidation, reconciliation, and summarization of payments, invoices, credits, and debits for transparent monthly reporting.
1.3. Automator integrates data from accounting systems, ERPs, bank feeds, and invoice platforms to produce actionable and compliant financial summaries.
1.4. Enable automated distribution of statements to stakeholders, ensuring auditable, accurate, and timely documentation.
Trigger Conditions
2.2. Automate on batch closure of invoice/payment cycles.
2.3. API webhook event from ERP or payment processor confirming period end.
2.4. Directory/file update (e.g., new CSV or database entry for last month’s transactions).
Platform Variants
• Feature/Setting: Reports API—schedule automated extraction of "Profit and Loss" and "Balance Sheet" reports via Reports API with date filters.
3.2. Xero
• Feature/Setting: Reports endpoint—use GET /reports/profitAndLoss and GET /reports/balanceSheet with automated schedule.
3.3. Sage Intacct
• Feature/Setting: Financial Reports API—trigger monthly “Account Group” reports via API call.
3.4. Zoho Books
• Feature/Setting: CSV Export API—set up scheduled CSV exports of financial statements.
3.5. Netsuite
• Feature/Setting: SuiteAnalytics Workbook—automate PDF/Excel export via SuiteScript.
3.6. Microsoft Dynamics 365 Business Central
• Feature/Setting: Financial Reports web service—automate pulling statements via OData URL.
3.7. SAP S/4HANA Cloud
• Feature/Setting: API_FINANCIAL_STATEMENT—configure automated API pull with designated GL period.
3.8. Oracle Fusion Cloud
• Feature/Setting: OTBI Report Scheduler—set up monthly automated runs and email/FTP delivery.
3.9. Wave Accounting
• Feature/Setting: Reports API—fetch “Income Statement” and “Cash Flow” monthly.
3.10. FreshBooks
• Feature/Setting: Reports endpoint—GET /reports/accounting with date parameters automatedly.
3.11. YNAB
• Feature/Setting: Budget Export API—automate data extraction for custom statement building.
3.12. Bill.com
• Feature/Setting: API invoice/payment sync—automate monthly aggregation for reporting.
3.13. PayPal
• Feature/Setting: Payouts and Transaction Detail API—scheduled extraction and inclusion into monthly statement automation.
3.14. Stripe
• Feature/Setting: Balance and Payouts API—automate export of summary for monthly report generation.
3.15. Plaid
• Feature/Setting: Transactions endpoint—fetch bank data for automated reconciliation.
3.16. Google Sheets
• Feature/Setting: Sheets API—automated script to generate and share monthly financial snapshot.
3.17. Dropbox
• Feature/Setting: File upload API—automate saving/export of statements in organized folders.
3.18. SharePoint
• Feature/Setting: Document Library API—automate upload/distribution to internal stakeholders.
3.19. DocuSign
• Feature/Setting: Send API—automate e-signature process for approval of monthly statements.
3.20. Gmail/Outlook
• Feature/Setting: SMTP/REST API—schedule automated sending/attachment of monthly PDF statements to preset contacts.
3.21. Slack
• Feature/Setting: Files.upload API—automatedly share finished monthly statements in secure channels.
3.22. Salesforce
• Feature/Setting: Reports & Dashboards API—schedule and extract monthly financial summaries for CRM visibility.
3.23. HubSpot
• Feature/Setting: CMS and File Manager APIs—automate delivery of monthly financials to relevant portal users.
Benefits
4.2. Automated statements increase compliance, transparency, and stakeholder trust.
4.3. Automation guarantees timely delivery of vital financial information.
4.4. Automate multi-platform integration to provide holistic reporting from diverse sources.
4.5. Automating document sharing and approvals accelerates internal financial workflows.