Integration with accounting software

Purpose

1.1 Automate integration of aquatic centre payment data with accounting systems for accurate financial records and reports.
1.2 Automates reconciliation between payment gateways, POS, and financial ledgers.
1.3 Automatedly captures transaction metadata for compliance, audit trails, and taxation purposes.
1.4 Automate posting of revenue, refunds, discounts, and chargebacks across membership, lesson, and event sales in real time.
1.5 Automates generation of financial analytics for management dashboards and automated reporting.

Trigger Conditions

2.1 Automated when new payment is processed (success/failure) in POS or booking portal.
2.2 Automated on refund, chargeback, or adjustment event in the payment system.
2.3 Automated end-of-day batch closure triggers sync of aggregated financial data.
2.4 Automated trigger on new invoice, bill, or receipt generated.
2.5 Automates sync upon financial period (daily, weekly, or monthly) closure.

Platform Variants

3.1 Xero
• Function: "Invoices API" – automate pushing of sales invoices and payment statuses.
3.2 QuickBooks Online
• Feature: "Create Payment" endpoint – automated insertion of transaction records.
3.3 MYOB
• Section: "BankTransactions" API – automate posting of receipt and payment data.
3.4 Sage Intacct
• Function: "create_invoice" in Financials – automated invoice and receipt uploads.
3.5 Zoho Books
• Module: "Sales Invoices API" – automation of invoice and payment matching.
3.6 FreshBooks
• Function: "Payments.create" – automate client payment entries and reconciliations.
3.7 Wave
• Feature: "Transactions API" – automated posting of new payments to journals.
3.8 Netsuite
• Endpoint: "Record.add" – automate insert of sales and payment records by automator tools.
3.9 Microsoft Dynamics 365 Business Central
• API: "Financials/Invoices" – automates synced sales, refund, and deposit records.
3.10 SAP Business One
• Service Layer: "IncomingPayments" or "Invoices" endpoints – automated import.
3.11 Odoo
• Model: "account.move" RPC – automate journal entries for payments and refunds.
3.12 KashFlow
• Endpoint: "Receipts API" – automation for pushing payment receipts.
3.13 FreeAgent
• Feature: "Invoices API" – automate generation and reconciliation of income.
3.14 Reckon One
• Function: "Payments Endpoint" – automated creation of incoming payment records.
3.15 Patriot
• API: "Invoice Payments" – automate syncing of payments with invoice data.
3.16 ClearBooks
• Endpoint: "Payment API" – automate posting of receipts and expense claims.
3.17 Iris KashFlow
• Module: "Bank Payments API" – automate direct deposit and fee entries.
3.18 SAP S/4HANA
• API: "JournalEntry-In" – automate creation of aggregated financial transactions.
3.19 Bill.com
• Endpoint: "RecordPayment" API – automate recording received payments.
3.20 Expensify
• Function: "Expense Report API" – automated reconciliation and line-item export.

Benefits

4.1 Automates elimination of manual data entry, reducing human error.
4.2 Automated syncing ensures up-to-date financial records for compliance and audit.
4.3 Automation improves cash flow visibility through real-time payment reporting.
4.4 Automator-controlled processes reduce staff workload and maximize efficiency.
4.5 Automatable workflows improve scalability and financial accuracy, supporting multi-location aquatic centres.
4.6 Automated access to unified reports aids management decision-making.
4.7 Automation supports proactive detection of payment discrepancies and fraud.
4.8 Automatedly enables seamless year-end financial closing and tax prep.