Automated fee calculation and invoice generation

Purpose

1.1 Automate calculation of mandatory government Aadhaar service fees.
1.2 Generate GST-compliant invoices for each identity registration/payment.
1.3 Ensure accuracy of fee based on Aadhaar service type and government rules.
1.4 Notify applicants and administrators instantly with receipt copies.
1.5 Sync payment and invoice records to accounting and compliance systems.
1.6 Reduce manual paperwork for operators and speed up end-to-end Aadhaar transactions.

Trigger Conditions

2.1 New Aadhaar registration or update initiated by applicant.
2.2 Successful payment confirmed through POS/cash/digital.
2.3 Data submission completed on national or state Aadhaar portal.
2.4 Receipt request from operator or applicant.
2.5 Scheduled end-of-day batch processing.

Platform Variants

3.1 Salesforce
• Feature/Setting: Use "Process Builder" and "Custom Invoice Object". Set trigger on new Aadhaar record; auto-calculate fee and generate PDF invoice.
3.2 SAP ERP
• Feature/Setting: "SAP Invoice Management" module; configure workflow with Aadhaar service fee table, trigger on payment event.
3.3 Microsoft Power Automate
• Feature/Setting: "When an item is created" (SharePoint/Azure); use Excel/SQL connector for fee logic and PDF/Outlook for invoice/email.
3.4 Zoho Books
• Feature/Setting: "Automation Rule" for new contact/payment entry; auto-invoice template for Aadhaar fee.
3.5 QuickBooks Online
• Feature/Setting: API automation to create customer, apply Aadhaar specific fee logic, and send invoice PDF.
3.6 Google Apps Script
• Feature/Setting: Script on Sheets to watch Aadhaar form, calculate fee, and auto-generate invoice as PDF.
3.7 FreshBooks
• Feature/Setting: "Recurring Invoice Automation"; map Aadhaar registration to invoice row via API For Aadhaar fees.
3.8 Xero
• Feature/Setting: Use "Invoices API" with webhooks for new Aadhaar applications; insert fee and send invoice link.
3.9 Stripe
• Feature/Setting: "PaymentIntent" and "Invoice" API; trigger based on payment and service type for Aadhaar.
3.10 Razorpay
• Feature/Setting: "Payment Webhook" triggers invoice API based on Aadhaar service, auto-send to applicant email.
3.11 Paytm for Business
• Feature/Setting: "Transaction Callback"; on confirmed Aadhaar service fee, auto-configure bill and GST receipt to user.
3.12 Tally Prime
• Feature/Setting: Voucher automation; import Aadhaar center payment CSV, map fee, generate invoice, and export.
3.13 Intuit
• Feature/Setting: "QuickBooks API" event hooks, Aadhaar code/fee mapping, invoice generation on transaction.
3.14 Wave Accounting
• Feature/Setting: "Create Invoice" via API when payment received for Aadhaar registration/update.
3.15 DocuSign
• Feature/Setting: "Envelope Creation" for Aadhaar workflow; attach calculated receipt/invoice to applicant.
3.16 Oracle NetSuite
• Feature/Setting: SuiteScripts Schedule — input Aadhaar record, compute fee, auto-issue invoice.
3.17 Genesys Cloud
• Feature/Setting: Workflow trigger on Aadhaar registration endpoint; route receipt to notify applicant.
3.18 UiPath
• Feature/Setting: RPA bot to extract Aadhaar request data, compute, and fill invoice template.
3.19 SAP Concur
• Feature/Setting: "Expense Report Automation"; map Aadhaar service as code, attach digital invoice.
3.20 Airtable
• Feature/Setting: "Automation Script"—on new Aadhaar entry, calculate fee, auto-attach invoice PDF, notify via email.

Benefits

4.1 Eliminates fee miscalculation and manual errors.
4.2 Ensures regulatory compliance and tax accuracy.
4.3 Issues invoices and receipts instantly, improving applicant trust.
4.4 Frees operator time for processing new applicants.
4.5 Centralizes audit trail for payments and receipts.
4.6 Enables rapid scaling across multiple Aadhaar centers.
4.7 Reduces human workload for government and center staff.
4.8 Provides real-time revenue and transaction stats for decision-makers.