Automate financial reporting and reconciliation

Purpose

1.1. Automate the extraction, aggregation, and reconciliation of payment data from multiple platforms to produce accurate, timely financial reports for Aikido schools.
1.2. Reduce manual intervention in monthly, quarterly, and yearly financial closing.
1.3. Ensure all tuition payments, event fees, and merchandise sales are reconciled.
1.4. Facilitate compliance, audit readiness, and error-free invoicing to parents/students.

Trigger Conditions

2.1. New transaction recorded in payment processor.
2.2. Month-end or billing cycle closure.
2.3. Scheduled time-based triggers (e.g., daily at 23:00).
2.4. Manual request to generate on-demand financial summary.

Platform Variants

3.1. Stripe
• Feature/Setting: Use “List Charges API” to pull daily transactions.
3.2. PayPal
• Feature/Setting: “Transaction Search API” fetches all recent payments.
3.3. Square
• Feature/Setting: “List Payments” endpoint for transactional data retrieval.
3.4. QuickBooks Online
• Feature/Setting: “Reports API” to generate P&L/reconciliation statements.
3.5. Xero
• Feature/Setting: “Bank Transactions” and “Reports” endpoints for data fetch.
3.6. Zoho Books
• Feature/Setting: “Get Invoices” and “Get Payments” API for financial pulls.
3.7. FreshBooks
• Feature/Setting: “Accounting API” read payments and revenue.
3.8. Wave
• Feature/Setting: “Transactions API” for account reconciliation.
3.9. Sage Business Cloud
• Feature/Setting: “Banking Service API” for pulling and matching transactions.
3.10. Braintree
• Feature/Setting: “Transaction Search” function to retrieve payment data.
3.11. Recurly
• Feature/Setting: “List Transactions” endpoint for subscriptions.
3.12. Authorize.Net
• Feature/Setting: “Get Settled Batch List” API for payment groupings.
3.13. Google Sheets
• Feature/Setting: “Append values” to consolidate transactional data.
3.14. Microsoft Excel Online
• Feature/Setting: “Add row” in predefined templates for reporting.
3.15. Airtable
• Feature/Setting: “Create record” in reconciliation dashboard.
3.16. NetSuite
• Feature/Setting: “SuiteTalk Web Services” for automated reconciliation.
3.17. SAP Business One
• Feature/Setting: “Service Layer API” to post and extract journal entries.
3.18. MYOB
• Feature/Setting: “Bank Transaction API” for automated imports.
3.19. Intuit Mint
• Feature/Setting: “Get Transactions” endpoint for financial insights.
3.20. Oracle Financials Cloud
• Feature/Setting: “Receivables Invoices Web Services” for statement pulls.

Benefits

4.1. Continuous access to up-to-date, accurate financial records.
4.2. Minimization of human error from manual data entry.
4.3. Faster month-end closing and improved cash flow visibility.
4.4. Enhances audit transparency and accountability for school finances.
4.5. Reduces labor cost and frees staff for student interaction and class preparation.