Payments and BillingPurpose
1. Ensure every payment received by the Aikido school is automatically and accurately recorded in the selected accounting software.
2. Eliminate manual data entry and minimize errors in financial records, ensuring timely reconciliation.
3. Provide real-time financial visibility, enabling insight into cash flow, dues, and outstanding balances.
4. Facilitate compliance and transparent audit trails for both internal and external parties.
Trigger Conditions
1. New payment received via online portal, POS, bank, or mobile app.
2. Update to payment status (e.g., failed, pending, refunded, settled).
3. End-of-day or periodic bulk transaction sync.
4. Manual override or admin-triggered sync for exceptional cases.
Platform Variants
1. Stripe
- API: “/v1/payment_intents” and “/v1/charges” — Webhook triggers on “payment_intent.succeeded”
2. PayPal
- API: “/v1/payments/payment” — Webhook for “Payment Sale Completed”
3. Square
- Function: Payments Webhook and “ListPayments” API — Sync on payment completion
4. QuickBooks Online
- API: “/v3/company/{company_id}/salesreceipt” — Create or update sales receipt
5. Xero
- API: “POST /api.xro/2.0/Payments” — Sync new payments with invoice mapping
6. Zoho Books
- API: “/api/v3/customerpayments” — Push new transactions with customer linking
7. FreshBooks
- API: “/payments” — Add payments to invoices with client ID reference
8. Wave
- Feature: “Payments” endpoint — Sync recorded transactions by webhook
9. Sage Intacct
- API: “create_payment” function — Match payments to customers using unique reference
10. MYOB
- API: “/accountright/{guid}/Sale/CustomerPayment” — Automation on payment receipt
11. Braintree
- Webhook event: “transaction_disbursed” — Push details to accounting package
12. Adyen
- API: “/payments/details” — Webhook on payment finalized
13. Mollie
- API: “/v2/payments” — Listen for “paid” status and push to books
14. GoCardless
- Webhook: “payment_confirmed” — API call to accounting record
15. Authorize.Net
- API: “getTransactionDetailsRequest” — Poll on schedule, sync new records
16. Plaid
- Bank feed: “transactions/get” — Periodic sync, filter for payment keywords
17. Wise (ex-TransferWise)
- API: “/v1/borderless-accounts/{id}/transactions” — Webhook new transaction
18. Revolut Business
- API: “Transaction” endpoint — Poll or webhook integration
19. Shopify Payments
- API: “/admin/api/2020-10/payments.json” — Sync payout completion
20. Worldline
- Webhook: “payment_completed” — Send details to configured accounting app
21. Razorpay
- API: “/v1/payments” — Listen for payment success callback
Benefits
1. Removes risk of human error in payment recording and reporting.
2. Accelerates monthly closing and audit readiness via automated entries.
3. Frees staff for direct educational and operational value-add activities.
4. Maintains up-to-date ledger with real-time visibility for operational decisions.
5. Supports rapid scaling and multi-location operational expansion.