Daily sales transaction reconciliation

Purpose

1.1. Automate daily reconciliation of sales transactions for night market retailers, consolidating point-of-sale (POS) records, payment provider logs, and accounting entries.
1.2. Ensures automated error detection between cash, card, and wallet sales, minimizing manual intervention, and provides end-of-day automated reporting.
1.3. Enables automated data synchronization to accounting systems for accurate, real-time financial insights, reducing reconciliation time and automating compliance with tax/regulatory requirements.

Trigger Conditions

2.1. Automatedly scheduled trigger at daily closing time.
2.2. Data upload from POS devices or cash registers detected.
2.3. New settlement reports from payment gateway APIs.
2.4. Manual trigger by authorized staff if automated batch fails or requires review.

Platform Variants

3.1. Square
• API: Transactions API — configure webhooks for automated daily sales data retrieval.
3.2. Shopify POS
• API: Orders API — automatedly triggers on new orders, sales, and refunds for batch reconciliation.
3.3. Stripe
• Feature: Balance/PaymentIntents API — automates fetching and matching sales settlement records.
3.4. PayPal
• API: Transaction Search — scheduled extraction and automated matching of completed transactions.
3.5. QuickBooks Online
• API: SalesReceipt and BankTransaction endpoints — automate synchronization of reconciled sales.
3.6. Xero
• API: BankTransactions and Invoices endpoints — automates posting reconciled totals directly to ledgers.
3.7. WooCommerce
• API: Reports/Sales endpoint — automates retrieval for nightly batch reconciliation.
3.8. Mollie
• API: Payments API — configure to automate fetching transactions for comparing with POS figures.
3.9. SumUp
• API: Transactions endpoint — automate regular extraction of sales data for reconciliation.
3.10. Lightspeed
• Feature: Automated exports — schedule export of daily sales summary CSV for reconciliation.
3.11. Vend
• API: Registers endpoint — automate extraction and automated comparison of register closures.
3.12. Amazon Pay
• API: GetMerchantAccountStatus — automate summary download and matching to records.
3.13. Zettle by PayPal
• API: Reports API — automating retrieval of daily sales and fees for reconciliation.
3.14. Adyen
• API: Settlement Details — automate export of end-of-day payment logs.
3.15. Revel Systems
• Feature: Scheduled email of transaction reports — automate piping into reconciliation workflow.
3.16. Sage Intacct
• API: General Ledger posting — automate upload of reconciled journals.
3.17. ERPNext
• API: Payment Entry — automate posting daily consolidated reconciled payments.
3.18. FreshBooks
• API: Payments endpoint — automate updating and matching with daily night market sales.
3.19. Sumologic
• API: Log ingestion — automate pulling transaction logs for automated reconciliation and anomaly detection.
3.20. Google Sheets
• Feature: Automated script — scripted pull of all reconciled source data and updating summary sheets nightly.
3.21. Microsoft Excel Online
• Feature: Office Scripts/Power Automate — automate fetching and logging reconciliation reports.
3.22. Zoho Books
• API: Sales Transactions — automatedly syncs reconciled night market sales data.
3.23. Oracle Netsuite
• API: JournalEntry — automates upload of consolidated reconciled figures to the ERP.
3.24. Wave Accounting
• API: Transactions endpoint — automate posting reconciled batch entries daily.

Benefits

4.1. Automates manual reconciliation, reducing human error and time investment.
4.2. Enables automated, auditable, and real-time financial oversight for night market businesses.
4.3. Streamlines compliance and eases automated tax filings by maintaining structured digital records.
4.4. Offers scalable, automatable processes regardless of sales volume or data source diversity.
4.5. Facilitates automatedly unified reporting, providing actionable insights and anomaly alerts.