Payments and Financial TrackingPurpose
1.2. Schedule and adjust prices based on predefined periods, instantly updating registration, invoicing, and notification systems.
1.3. Eliminate manual intervention in activating or expiring early-bird or promotional discounts across digital payment, booking, and financial records.
Trigger Conditions
2.2. Real-time registration volume thresholds met (e.g., "first 20 sign-ups").
2.3. Administrator creation or approval of a new promotion.
2.4. Payment platform notification or class/event creation/edit.
2.5. Time-based triggers from integrated scheduling platforms.
Platform Variants
3.1. Stripe
• Feature/Setting: Coupons API and Price API
• Configure rules for auto-applying or invalidating coupon codes per timer or event.
3.2. PayPal
• Feature/Setting: Promotions API
• Schedule discount windows and automate pricing updates on item SKUs.
3.3. Square
• Feature/Setting: Catalog and Discount APIs
• Create discount rules; link to calendar triggers.
3.4. Mindbody
• Feature/Setting: Promotion Management
• Enable timed discount campaigns tied to class sign-up workflows.
3.5. Zen Planner
• Feature/Setting: Discount Codes
• Automate start/stop of each code as per booking period.
3.6. Eventbrite
• Feature/Setting: Ticket Type Automation
• Set "sale start" and "sale end" on early-bird ticket types.
3.7. WooCommerce
• Feature/Setting: Scheduled Sales and Smart Coupons
• Script start/end dates for sale prices and coupon validity.
3.8. Shopify
• Feature/Setting: Automated Discount API
• Set automatic discount activations by time or inventory events.
3.9. QuickBooks Online
• Feature/Setting: Automated Recurring Invoices
• Adjust line item rate logic on invoice templates for pricing windows.
3.10. Xero
• Feature/Setting: Invoice Template API
• Schedule early-bird pricing logic in items or invoices.
3.11. Mailchimp
• Feature/Setting: Automated Email Series with Promo Triggers
• Send personalized early-bird reminders and expiration warnings.
3.12. Salesforce
• Feature/Setting: Price Book Scheduling
• Apply/Expire price books or discount logic on standard objects.
3.13. Trello
• Feature/Setting: Butler Automation
• Log early-bird status changes as audit trail cards.
3.14. Google Sheets
• Feature/Setting: Time-driven Triggers (Apps Script)
• Script changes in "Current Price" cells on schedule.
3.15. Microsoft Power Automate
• Feature/Setting: Calendar and Email Actions
• Orchestrate pricing, reminders, and handoffs based on SharePoint lists.
3.16. Zapier
• Feature/Setting: Scheduled Triggers & Multi-Step Zaps
• Cascade early-bird price updates to connected sales channels.
3.17. Airtable
• Feature/Setting: Automations + Date Fields
• Auto-adjust pricing views dependent on current date.
3.18. Calendly
• Feature/Setting: Event Type Assignment Rules
• Display set pricing during early-bird window only.
3.19. ActiveCampaign
• Feature/Setting: Deal Triggers and Automation
• Insert early-bird offers into CRM sequences if within window.
3.20. Typeform
• Feature/Setting: Hidden Fields with Dynamic Logic
• Populate class or event sign-up forms with correct pricing per active promotion.
Benefits
4.2. Minimizes manual labor and risk of pricing errors during high-volume registration periods.
4.3. Ensures consistent member experience with real-time pricing accuracy.
4.4. Reduces administrative overhead for club staff with seamless, persistent automation.
4.5. Supports targeted marketing by accurately timing promotions and expiries.