Automated membership fee payment collection

Purpose

1. Automate collection and reconciliation of Aikido club membership fees via recurring or one-time payments, minimizing manual collection effort, sending reminders, updating financial records, and reducing delinquency, integrating notifications to members and admins, supporting multiple payment methods, and syncing with club accounting systems and CRMs for robust financial tracking.

Trigger Conditions

1. Scheduled membership renewal date arrives.

2. New member registration with payment due.

3. Failed or missed previous payment event.

4. Manual initiation by admin for ad-hoc fee collection.

Platform Variants

1. Stripe

• Feature/Setting: Use Stripe Billing API for creating recurring subscription plans; configure webhooks for payment events.
  

2. PayPal

• Feature/Setting: Configure PayPal Subscriptions API for automated recurring invoices; enable IPN webhook to track payment status.
  

3. Square

• Feature/Setting: Setup Square Recurring Payments with Invoices API; use customer payment notifications via webhook endpoint.
  

4. GoCardless

• Feature/Setting: Automate Direct Debit collections with GoCardless API for recurring payments; trigger events on payment confirmation.
  

5. QuickBooks Online

• Feature/Setting: Use QuickBooks Payments API to auto-generate invoices; synchronize payment status with accounting ledger.
  

6. Xero

• Feature/Setting: Connect to Xero Invoices API for billing members; auto-reconcile payments via Bank Transactions API.
  

7. WooCommerce

• Feature/Setting: Use WooCommerce Subscriptions plugin and REST API to manage member billing cycles; capture payment failed events.
  

8. Shopify

• Feature/Setting: Implement Shopify Subscriptions App; configure order/payment webhook for recurring membership fees.
  

9. Zoho Books

• Feature/Setting: Enable Recurring Invoices in Zoho Books API; trigger follow-ups on overdue payments.
  

10. Braintree

• Feature/Setting: Configure Braintree Subscriptions for automated card payments; use webhook notifications for payment lifecycle.
  

11. Chargebee

• Feature/Setting: Set up product catalog and plans in Chargebee API; manage payment retries and dunning workflow.
  

12. FreshBooks

• Feature/Setting: Use Recurring Payments setting in FreshBooks API; trigger automatic reminders for failed payments.
  

13. Razorpay

• Feature/Setting: Automate Mandate and Subscriptions API for Indian payments; configure customer notification events.
  

14. Mollie

• Feature/Setting: Use Mollie Subscriptions API for EU-based recurring charges; set up webhook for payment status.
  

15. Authorize.Net

• Feature/Setting: Enable Automated Recurring Billing (ARB) API; handle event notification for failed transactions.
  

16. Sage Intacct

• Feature/Setting: Use Contracts module for automated subscription billing; integrate with payment gateway notifications.
  

17. Paddle

• Feature/Setting: Activate Paddle Subscription API for SaaS payments; configure alert webhook for renewals/failures.
  

18. MemberPress

• Feature/Setting: Use MemberPress Recurring Payments and Webhooks for auto-billing members; sync status on renewal.
  

19. Wild Apricot

• Feature/Setting: Enable Automations with Membership Payments workflow; trigger email reminders via API.
  

20. Microsoft Power Automate

• Feature/Setting: Build payment collection flows using connectors for Stripe/PayPal with scheduled recurrence; trigger follow-up tasks.
  

21. Zoho CRM

• Feature/Setting: Automate payment status updates via Zoho CRM API; integrate payment reminders and receipt confirmations.
  

22. Salesforce

• Feature/Setting: Use Salesforce Billing and Payment Gateway integration; auto-update member payment records on transaction events.
  

23. Pabbly Subscriptions

• Feature/Setting: Set up plans with auto-billing and payment follow-ups in Pabbly API; configure overdue triggers.
  

Benefits

1. Eliminates manual fee tracking and invoicing workload for staff.

2. Reduces late or missed payments with timely automatic reminders.

3. Increases accuracy and transparency in financial records.

4. Enhances member experience with seamless payment options.

5. Ensures fast reconciliation and real-time updates to club accounts.

6. Scales easily for growing membership bases.

7. Enables robust reporting and audit trails for all transactions.

8. Integrates effortlessly with broader club administration and CRM tools.