Payments & Financial ProcessesPurpose
1.2. Automate detection of absence or late cancellation, immediate charging, and notification across payment and scheduling channels.
1.3. Integrate with booking, payment, notification, and CRM platforms to reduce manual intervention, save administrative time, and improve policy enforcement.
Trigger Conditions
2.2. Booking status update in scheduling system to “No-show” or “Late Cancellation.”
2.3. Automated time check against appointment and cancellation policy logic.
Platform Variants
3.1. Stripe
• Feature/Setting: Use Payment Intents API to trigger a charge on stored card upon status update; configure webhooks for booking system events.
3.2. Square
• Feature/Setting: Use CreatePayment endpoint; schedule charging based on appointment status change in Square Appointments.
3.3. PayPal
• Feature/Setting: Use Orders API for direct charge or Reference Transaction for recurring clients; integrate with booking webhook notifications.
3.4. Mindbody
• Feature/Setting: Automate late-cancel/no-show billing via the Sales endpoint; map schedule triggers via Mindbody’s Webhooks.
3.5. Acuity Scheduling
• Feature/Setting: Use webhook to detect cancellation, trigger auto-billing via Stripe/PayPal API keys connected to account.
3.6. Zenoti
• Feature/Setting: Setup cancellation policies for auto-charging in the Revenue Management module; trigger email/SMS notification on charge.
3.7. Wix Bookings
• Feature/Setting: Setup service policies and use Wix Payments API for automatic charge on violation; integrate with Wix Automations for notifications.
3.8. Calendly
• Feature/Setting: Use Calendly Webhooks for status updates, trigger payment via Stripe/PayPal integration on no-show.
3.9. Zapier
• Feature/Setting: Automate detection of cancellations from calendar or CRM, trigger charge action using any supported payment integration (e.g., Stripe, Square).
3.10. Google Calendar
• Feature/Setting: Use Calendar Events API to track participation status, trigger payment workflow via external payment APIs.
3.11. Salesforce
• Feature/Setting: Automate cases via Flow Builder on attendance status, trigger payments via Salesforce Billing/Stripe integration.
3.12. Glofox
• Feature/Setting: Utilize Attendance API for tracking and Billing API for automated charges, configured in admin portal.
3.13. ClassPass
• Feature/Setting: Enforce cancellation fees through Reservation and Payment APIs for classes; communicate charge via webhook.
3.14. Vagaro
• Feature/Setting: Automated payment upon late/no-show via Policy and POS settings; enabled under Client Management.
3.15. Booker by Mindbody
• Feature/Setting: Setup auto-charge policies for cancellations; integrate with Payments API for quick charges.
3.16. GymMaster
• Feature/Setting: Detect no-shows via Booking API, trigger member’s saved card charge; notify via email/SMS.
3.17. MemberPress
• Feature/Setting: Trigger payment on rule breach using Webhook rules; use integrated Stripe/PayPal settings for charge.
3.18. Stripe Billing
• Feature/Setting: Use Subscription Schedules API for recurring charge logic on no-show events.
3.19. Authorize.Net
• Feature/Setting: Use Transaction API for real-time charging on webhook status update from booking system.
3.20. HubSpot
• Feature/Setting: Use Workflow Automation to listen for cancellation events, trigger charging action via payment system integration.
3.21. Mailgun
• Feature/Setting: Trigger automated notifications upon successful charge by using Email API and event-based triggers from booking/payment system.
3.22. Twilio
• Feature/Setting: Send SMS notifications on charge by integrating Payment Webhook triggers with Messaging API.
Benefits
4.2. Frees staff from manual payment tracking or chasing unpaid fees.
4.3. Enhances revenue reliability and cash flow in aerial dance businesses.
4.4. Provides transparent enforcement of business policies to clients.
4.5. Enables automated, timely client notifications of charges, supporting trust and communication in the client relationship.