Automated collection of KPIs for trainers and students

Purpose

1.1. Automate the collection, aggregation, and reporting of Key Performance Indicators (KPIs) for trainers and students in apprenticeship programs.
1.2. Enable real-time visibility on engagement, completion rates, attendance, assessment scores, feedback, and progress.
1.3. Eliminate manual data entry and streamline compliance reporting for stakeholders and regulatory bodies.
1.4. Ensure timely feedback to trainers and students for performance improvement and record-keeping.

Trigger Conditions

2.1. End of each training session or class completion.
2.2. Submission of attendance or assessment data by trainers.
2.3. Scheduled daily, weekly, or monthly summaries.
2.4. On-demand via admin or manager request.

Platform Variants

3.1. Google Sheets
• Feature/Setting: Use Sheets API to read/write attendance, assessment, and progress data.
• Sample: Configure ‘append’ to add scores and timestamps for each student session.
3.2. Microsoft Excel Online
• Feature/Setting: Graph API for real-time workbook updates based on event triggers.
3.3. Moodle
• Feature/Setting: REST API to extract grades, attendance, and course completion info.
3.4. Canvas LMS
• Feature/Setting: API for retrieving student submissions and outcome data.
3.5. SAP SuccessFactors
• Feature/Setting: OData API to pull employee learning progression and trainer metrics.
3.6. Salesforce
• Feature/Setting: Lightning Flow or REST API for fetching custom object data (trainers, apprentice KPIs).
3.7. Power BI
• Feature/Setting: Push API to send collected KPI data for live dashboard updates.
3.8. Tableau
• Feature/Setting: REST API to upload or refresh KPI datasets on scheduled triggers.
3.9. Zoom
• Feature/Setting: Reports API to collect attendance duration for virtual training sessions.
3.10. Microsoft Teams
• Feature/Setting: Graph API to gather meeting participation data.
3.11. Slack
• Feature/Setting: Events API to track engagement in learning channels.
3.12. SurveyMonkey
• Feature/Setting: API for retrieving feedback survey results post-session.
3.13. Typeform
• Feature/Setting: Webhook for immediate transfer of feedback or quiz results to KPI aggregator.
3.14. HubSpot
• Feature/Setting: Custom properties via API for educational journey touchpoints.
3.15. Asana
• Feature/Setting: API to monitor training milestone task completion.
3.16. Trello
• Feature/Setting: Webhook or Power-Up for moving cards signifying KPI thresholds.
3.17. Notion
• Feature/Setting: API to auto-fill pages with student and trainer progress stats.
3.18. Airtable
• Feature/Setting: REST API for updating or aggregating custom KPI fields per record.
3.19. Smartsheet
• Feature/Setting: API for updating rows with aggregated metrics from each session.
3.20. SharePoint
• Feature/Setting: REST endpoint for logging completion and feedback results.
3.21. Gmail
• Feature/Setting: Send on-trigger performance summaries to stakeholders using API.
3.22. ClickUp
• Feature/Setting: API for monitoring and updating learning objectives in real time.
3.23. Zendesk
• Feature/Setting: Ticket tagging API to mark learner inquiries by completion status.
3.24. Pipedrive
• Feature/Setting: Custom fields API for tracking apprenticeship phase completions.
3.25. Google Classroom
• Feature/Setting: API to pull coursework completion and score details.

Benefits

4.1. Centralized, real-time KPI dashboards for management and trainers.
4.2. Less manual entry; minimizes risk of human error in reporting.
4.3. Immediate insights enable prompt intervention for underperformance.
4.4. Automated audit trails for regulatory compliance and quality assurance.
4.5. Streamlined communications with students and trainers regarding performance.