Automated flagging of underperforming courses or modules

Purpose

 1.1. Identify apprenticeship courses or modules that consistently fall below set performance thresholds (completion rates, assessment scores, engagement).
 1.2. Enable immediate intervention to enhance course outcomes, optimize resource allocation, and uphold regulatory standards.
 1.3. Streamline reporting for instructors, managers, and compliance bodies by leveraging automated notifications and analytics.
 1.4. Enhance learner experience by ensuring prompt remediation and quality improvement in underperforming segments.

Trigger Conditions

 2.1. Average assessment scores drop below 60% for any course/module over a defined period.
 2.2. Completion rates fall below 70% for any cohort in a defined assessment cycle.
 2.3. Engagement metrics (logins, activity submissions) 30% below historical averages over 30 days.
 2.4. Negative learner satisfaction survey scores exceed pre-set thresholds within a reporting period.

Platform Variants

 3.1. Microsoft Power Automate
 • Flow: Use “When a record is updated” for Dynamics 365; add “Condition” to detect thresholds; configure “Send email notification (V3)” for alerts.
 3.2. Zapier
 • Trigger: “New or Updated Spreadsheet Row” (for performance data in Google Sheets); Action: “Filter” by thresholds, then “Send Slack Message.”
 3.3. Airtable Automation
 • Trigger: “When record matches conditions”; Action: “Send email” or “Update record” to flag underperformers.
 3.4. Make (Integromat)
 • Scenario: “Watch Records” (Airtable/Google Sheets); add “Set variable” for comparison; route to “Sendgrid” for flagged course alerts.
 3.5. Salesforce
 • Feature: “Process Builder” to run on score updates; “Immediate Action” to update status or email manager.
 3.6. Google Apps Script
 • Script: On “Edit” event, check if column value (score, engagement) is below target; call “MailApp.sendEmail” for notifications.
 3.7. Tableau
 • Data-driven alert: Use “Create Data Alert” on dashboard visual; configure to trigger email on low performance values.
 3.8. Slack
 • Workflow Builder: Trigger on incoming webhook from analytics platform; Post alert to channel if thresholds are breached.
 3.9. Monday.com
 • Automation: “When status changes to Underperforming,” trigger “Notify team” or “Create task for review.”
 3.10. Trello
 • Power-Up: “Butler” rule detects when card custom field (performance) dips below value; move card and notify user.
 3.11. Google Cloud Functions
 • Function: Triggered via Firebase/Firestore update; evaluates performance, sends alert via HTTP/SMTP.
 3.12. AWS Lambda
 • Event: S3 upload or DynamoDB stream; function compares scores and sends SNS notification.
 3.13. SendGrid
 • API: “Mail Send” endpoint to deliver flagged course email to stakeholders.
 3.14. Twilio
 • API: “Messages” endpoint; send SMS to managers if urgent alert criteria met.
 3.15. Asana
 • Rule: “Task custom field value changes”; auto-assign flagged item to reviewer or comment on task.
 3.16. Notion
 • Automation: Connect “When database entry meets Underperforming criteria” to trigger email/SMS update via external tool.
 3.17. HubSpot
 • Workflow: “If/then branch” checks custom performance properties; send internal notification or create reminder task.
 3.18. Pipedrive
 • Automation: “Deal stage changes” based on performance metric; alert team via email or Slack.
 3.19. Intercom
 • Series: “When custom attribute (performance) changes”; send in-app notification to instructor/admin.
 3.20. Mailchimp
 • Trigger: “API 3.0 Event”; campaign to instructors when course dips below benchmarks.

Benefits

 4.1. Early detection allows targeted support and improved outcomes.
 4.2. Reduces manual oversight; streamlines reporting and intervention.
 4.3. Boosts learner satisfaction and institutional reputation.
 4.4. Ensures compliance and facilitates data-backed executive decisions.