Monitoring of job placement and retention rates

Purpose

1.1. Track, analyze, and report job placement and retention rates for apprentices, delivering real-time insights to measure training program effectiveness and enable swift interventions to improve outcomes across cohorts, employers, and training programs.
1.2. Aggregate data from multiple tracking systems, feedback surveys, and employer reports, updating dashboards, sending alerts, and maintaining compliance audit trails.

Trigger Conditions

2.1. New apprentice completes program.
2.2. Employer submits placement data or onboarding form.
2.3. Retention milestone (e.g., 30/90/180 days post-placement) is reached.
2.4. Scheduled batch data sync (e.g., weekly report import).
2.5. Survey completion by apprentice or employer about retention.

Platform Variants

3.1. Salesforce
• Feature/Setting: Configure "Flow Builder" with triggers on Opportunity or Custom Object change (Placement/Retention Status).
3.2. Microsoft Power Automate
• Feature/Setting: 'When a record is created or modified' trigger using CDS—flow updates retention dashboard.
3.3. Zapier
• Feature/Setting: Use “New Row in Google Sheets” or “New Submission in Typeform” for cohort tracking.
3.4. Make (Integromat)
• Feature/Setting: Scenario triggers on CSV import or webhook from HR system, maps to analytics database.
3.5. Workato
• Feature/Setting: Recipe triggers on "Placement Record Created/Updated" in LMS or CRM API.
3.6. Google Sheets
• Feature/Setting: Script using "onEdit" to push new data to analytics platforms via Apps Script Webhooks.
3.7. Airtable
• Feature/Setting: "Automation" trigger on status field change; syncs to HR platforms.
3.8. HubSpot
• Feature/Setting: Workflow triggers on deal property updates; sends retention reminders.
3.9. Slack
• Feature/Setting: App directory integration; trigger notifications on channel for placement milestones.
3.10. Trello
• Feature/Setting: Butler Automation—card movement triggers retention follow-up checklists.
3.11. BambooHR
• Feature/Setting: Webhook notification on new hire; triggers automated retention outreach.
3.12. Greenhouse
• Feature/Setting: ATS API emits event on placement; auto-logs apprentice status.
3.13. Typeform
• Feature/Setting: Webhook on completed employer/apprentice survey; data syncs to analytics engine.
3.14. SurveyMonkey
• Feature/Setting: Survey End webhook triggers analytics pipeline for retention rate computation.
3.15. Google Forms
• Feature/Setting: OnSubmit Apps Script triggers placement tracking script.
3.16. Monday.com
• Feature/Setting: Automation: “When status changes to 'Placed,' notify manager and start retention timer.”
3.17. ServiceNow
• Feature/Setting: Workflow trigger on HR case status change; records placement and retention progress.
3.18. SAP SuccessFactors
• Feature/Setting: Integration Center—scheduled export, pushes new hires/retention to BI solution.
3.19. Oracle HCM Cloud
• Feature/Setting: Event-based trigger calls REST API for apprentice outcome update.
3.20. Tableau
• Feature/Setting: Hyper API updates dashboard with new placement and retention metrics.
3.21. Power BI
• Feature/Setting: Dataflows auto-refresh when new apprentice outcome data ingested (API/source trigger).
3.22. Twilio
• Feature/Setting: SMS API sends check-in post-placement on milestones, collects retention feedback.
3.23. SendGrid
• Feature/Setting: Automated send on placement/retention events, email reminders for follow-up.

Benefits

4.1. Continuous, real-time visibility of placement and retention KPIs.
4.2. Early identification of at-risk apprentices for targeted support.
4.3. Automated compliance and audit documentation.
4.4. Effortless, scalable reporting for funding or regulatory needs.
4.5. Improved stakeholder engagement through proactive outreach.