Performance & Event ManagementPurpose
1.2. Provide customizable reminders by SMS, email, calendar invite, push notifications, or voice call to faculty, students, and event staff.
1.3. Enable automated, timed delivery based on user roles, event types, or participation.
1.4. Automate scheduled follow-ups to confirm attendance or send quick updates regarding changes to events.
1.5. Centralize all rehearsal and performance information and automate dissemination across digital touchpoints.
Trigger Conditions
2.2. Entry of new participant (student, faculty, guest artist) into event participant list.
2.3. Automated reminder based on customizable time windows—e.g., 24 hours, 1 week, or 2 hours before event.
2.4. Manual trigger for emergency or last-minute change automation.
2.5. Recurring automation for weekly, monthly, or termly rehearsal slots.
Platform Variants
3.1. Twilio (Programmable SMS, Voice API)
• Feature/Setting: Automate SMS or voice reminders using the /Messages/post or /Calls/post API endpoints; set schedule in CRON or via integration triggers.
3.2. SendGrid (Mail Send API)
• Feature/Setting: Automate email reminders using the “Mail Send” API; configure dynamic template for personalized content.
3.3. Google Calendar (Events API)
• Feature/Setting: Automate event invites and reminders using the /calendars/events/insert endpoint; auto-email notifications enabled.
3.4. Microsoft Outlook (Graph Calendar API)
• Feature/Setting: Automate event creation/reminders using /me/events endpoint; set automatic reminders for each event.
3.5. Slack (Reminders/Chat.PostMessage API)
• Feature/Setting: Automate direct messages or channel post reminders with chat.scheduleMessage method at preset times.
3.6. Telegram (Bot API)
• Feature/Setting: Automate rehearsal & performance alerts as bot messages via sendMessage function; schedule scripted reminders.
3.7. Discord (Webhook API)
• Feature/Setting: Automate posting reminders to server channels using /webhooks/{webhook.id}/{webhook.token} endpoint.
3.8. Zoom (Meeting API)
• Feature/Setting: Automate calendar invite updates and email reminders for virtual rehearsals using /meetings API.
3.9. Microsoft Teams (Graph API/Chat & Channel Messages)
• Feature/Setting: Automate posting in team channels or direct messages using /chats and /channels/messages endpoints.
3.10. WhatsApp (Cloud API)
• Feature/Setting: Automate WhatsApp message reminders using /messages endpoint; enable reminder templates.
3.11. Mailchimp (Campaigns API)
• Feature/Setting: Automate segmented email sends for event reminders using /campaigns/send endpoint.
3.12. Salesforce (Workflow & Email Alerts)
• Feature/Setting: Automate alert workflow on event record triggers using Process Builder or Flow API.
3.13. HubSpot (Workflow Automation)
• Feature/Setting: Automate email/SMS reminder sequence with custom workflow triggers based on event CRM records.
3.14. Asana (Tasks API)
• Feature/Setting: Automate task assignment and reminder notifications with /tasks and webhook triggers.
3.15. Monday.com (Automations)
• Feature/Setting: Automate timeline or due date reminders using built-in automation recipes for each board.
3.16. ActiveCampaign (Automations)
• Feature/Setting: Automate reminder campaigns with “Start on Date” automator for audience segments.
3.17. Zoho CRM (Workflow Rules)
• Feature/Setting: Automate SMS/Email reminders on new event or task assignments in CRM using workflow automations.
3.18. Pabbly Connect (Workflow Automation)
• Feature/Setting: Automate chain reminders using time-based triggers and multi-app workflows for rehearsal events.
3.19. ClickSend (SMS/Email API)
• Feature/Setting: Automate SMS or email reminders via /v3/sms/send or /v3/email/send API endpoints.
3.20. Facebook Messenger (Send API)
• Feature/Setting: Automate scheduled message reminders as notifications using /me/messages send API.
3.21. Apple Calendar (Event Kit API)
• Feature/Setting: Automate calendar event invitations and push reminders using the EKEventStore saveEvent method.
3.22. Airtable (Automations & Webhook)
• Feature/Setting: Automate reminder emails/SMS from table event records via automations or script actions.
Benefits
4.2. Automating workflows decreases admin workload, letting staff focus on actual event management.
4.3. Automated notifications allow for last-minute automatedly-pushed changes, ensuring real-time updates reach every stakeholder.
4.4. Automating event management creates an auditable log for compliance and accountability.
4.5. Automated multi-channel delivery reaches all parties by their preferred methods, boosting overall reliability and engagement.
4.6. Automation leads to higher rehearsal participation and on-time performance, supporting institution-wide excellence.