Purpose
1. Automate the regular collection, update, and secure archiving of personnel health and fitness data to enable efficient record management, compliance tracking, and health readiness reporting.
2. Automating the process ensures up-to-date health profiles, real-time monitoring for military readiness, and reduction in manual data entry errors.
3. Automatedly syncs records from diverse sources (medical devices, HR databases, on-site clinics, mobile fitness apps).
4. Enables automated alerts for follow-up, reporting anomalies, or scheduling required checkups.
5. Maintains an automated record change-log for regulatory audits and operational oversight.
Trigger Conditions
1. Automated daily/weekly scheduled data sync from health monitoring systems.
2. Automated receipt of new medical or fitness test results (e.g., via SFTP/API upload).
3. New personnel onboarding, automated update trigger.
4. Manual modification or correction requests by authorized staff.
5. Triggered on completion of physical fitness tests, clinic visits, or submission of insurance forms.
Platform Variants
1. Microsoft Power Automate
– Feature/Setting: Automatically trigger flows from SharePoint record changes or MS Forms submissions; configure via SharePoint "When an item is modified" or Forms "New response" triggers.
2. Zapier
– Feature/Setting: Automate using “New Row in Google Sheets” or “New Database Entry in Airtable” to update a health record in an HR system.
3. Mulesoft
– Feature/Setting: Use “Scheduled fetch” and “Transform Message” in DataWeave for automated data normalization.
4. AWS Lambda
– Feature/Setting: Trigger Lambda from S3 bucket upload event; automate secure handling of JSON/CSV records.
5. Oracle Integration Cloud
– Feature/Setting: Use REST Adapter for API health data ingestion; configure for automated sync with Oracle HCM.
6. Google Apps Script
– Feature/Setting: Runs automated Apps Script on Google Sheets edit to validate or move fitness data.
7. Salesforce Flow
– Feature/Setting: Automator triggers process when health/fitness custom object is updated; set through Flow Builder.
8. Workato
– Feature/Setting: Create an automated workflow using “On Record Updated” for ServiceNow HR data push.
9. ServiceNow IntegrationHub
– Feature/Setting: Automate record ingestion using “Import Set API” for new fitness exam data.
10. IBM App Connect
– Feature/Setting: Setup “Event-Driven Flow” for automated HL7 record synchronization with EHRs.
11. Integromat (Make.com)
– Feature/Setting: Automator watches a OneDrive folder, parsing and uploading medical PDFs to a SQL database.
12. SAP Cloud Platform Integration
– Feature/Setting: Configure “HTTPS Sender Adapter” for automated receipt of remote form submissions.
13. Healthie (API)
– Feature/Setting: Use automated “POST /clients/metrics” to update personnel health statistics.
14. Cerner FHIR API
– Feature/Setting: Automatic trigger using “Observation Resource Changed” via Webhook for fitness data intake.
15. Twilio SMS
– Feature/Setting: Automate SMS notification for missed or abnormal fitness test entries using the Messaging API.
16. SendGrid
– Feature/Setting: Automatedly send alert emails on unhealthy reading using “Create a Single Send” endpoint.
17. Okta
– Feature/Setting: Secure automate personnel sign-in and access for self-update portals via Okta SSO integration.
18. DocuSign
– Feature/Setting: Automator triggers for digital acknowledgment of fitness reports using “Envelope Complete” webhook.
19. BambooHR
– Feature/Setting: Automated record syncing from HR API on personnel health benefit plan updates.
20. Fitbit API
– Feature/Setting: Automatically pull new fitness activity data using “GET /activities” endpoint for enrolled users.
21. Electronic Health Record APIs (Epic, Athenahealth, Meditech)
– Feature/Setting: Automate retrieval/updates using each provider’s patient record update/push endpoints.
Benefits
1. Automated data flows reduce manual processing, saving time and labor.
2. Ensures all personnel health/fitness records are current, complete, and auditable.
3. Automator reduces errors from manual entry and improves data integrity.
4. Enhances compliance with government/military health standards through automated documentation.
5. Supports automated alerts and real-time reporting to leadership for readiness.
6. Increases confidentiality, automating secure transmission and storage of sensitive health data.
Personnel and Resource Management