Personnel & HR Process AutomationPurpose
1.2. Automate user account creation, clearance management, equipment assignment/retrieval, and mandatory training scheduling.
1.3. Enforce compliance with government and defense security policies throughout employee lifecycle.
1.4. Track acknowledgments, maintain audit trails, and notify stakeholders at each step.
1.5. Coordinate physical access control and IT system provisioning/deactivation.
Trigger Conditions
2.2. Approval of hiring/termination in HRIS.
2.3. Receipt of contractor assignment notification.
2.4. Clearance expiration or assignment completion notification.
2.5. Scheduled end date reached for temporary personnel.
Platform Variants
• Feature: User provisioning API — automate account creation, license assignment, disable/delete on exit.
3.2. ServiceNow
• Feature: Workflow Designer — assign tasks, trigger based on HR ticket updates.
3.3. Workday
• Feature: Business Process Framework API — initiate onboarding/offboarding flows when employment status changes.
3.4. Okta
• Feature: Lifecycle Management API — auto-provision/deprovision user access to cloud/on-prem systems.
3.5. SAP SuccessFactors
• Feature: Integration Center — trigger external workflow upon onboarding event.
3.6. Salesforce
• Feature: Flow Builder — notify managers and create compliance tasks on new hire.
3.7. DocuSign
• Feature: eSignature API — send mandatory agreements for digital signature; track completion.
3.8. Microsoft Teams
• Feature: Graph API — auto-create onboarding chat groups, post checklists to channels.
3.9. Google Workspace
• Feature: Admin SDK — programmatic user account and group configuration at entry/exit.
3.10. BambooHR
• Feature: Webhook & API — trigger custom notifications and update personnel files.
3.11. LDAP/Active Directory
• Feature: LDAP protocol — automate group membership, disable/delete user objects.
3.12. Kronos Workforce Central
• Feature: REST API — coordinate time clock permissions and remove users.
3.13. PagerDuty
• Feature: Event API — escalate onboarding blockers or overdue offboarding.
3.14. Entrust
• Feature: PKI Management API — provision/decommission security certificates.
3.15. Cisco ISE
• Feature: REST API — enable/disable physical and wireless network access.
3.16. Zendesk
• Feature: Triggers/Automations — create/close IT support tickets aligned to onboarding/offboarding.
3.17. Slack
• Feature: API methods (conversations.create, chat.postMessage) — automate team channel invites and notifications.
3.18. Duo Security
• Feature: Admin API — add/remove users from MFA policies.
3.19. Freshservice
• Feature: Workflow Automator — assign hardware/software deployment tasks.
3.20. Jamf Pro
• Feature: API — automate Mac/iOS device assignment/unassign on user event.
3.21. SharePoint
• Feature: REST API — auto-create employee resource sites, archive on exit.
3.22. Gusto
• Feature: Onboarding API — trigger benefit selection and document distribution.
Benefits
4.2. Minimized risk of unauthorized system or base access.
4.3. Audit trails for compliance and investigation requirements.
4.4. Automated notifications reduce manual errors and missed steps.
4.5. Improved staff experience through guided, timely process flows.