Performance appraisal notification and scheduling

Purpose

1.1. Facilitate timely, automated notifications and scheduling of performance appraisals for Air Force Base personnel.
1.2. Reduce manual HR tasks, ensure compliance with appraisal cycles, and add audit trails for government standards.
1.3. Provide multi-channel alerts (email, SMS, voice, dashboards) and direct calendar booking to ensure 100% participation.
1.4. Enable supervisor/staff reminders, feedback loop tracking, and escalation for overdue appraisals.
1.5. Seamlessly link performance management data with internal HRIS, document management, and secure communication.

Trigger Conditions

2.1. Upcoming appraisal dates retrieved from master HR database, calculated as X days prior.
2.2. New performance review schedule posted via official memo or HR upload.
2.3. Manual request from HR officer for ad-hoc notifications.
2.4. System checks for incomplete appraisals or pending forms.
2.5. Calendar event creations or removals.

Platform Variants

3.1. Microsoft Outlook
• Feature/Setting: Calendar API; auto-create appraisal events, set recurring reminders.
3.2. Twilio
• Feature/Setting: Notify API; configure SMS/voice reminders to airmen and supervisors.
3.3. SendGrid
• Feature/Setting: Send Email API; batch personalized HTML appraisal invites.
3.4. Google Calendar
• Feature/Setting: Google Calendar API; auto-add appraisal slots and send confirmation emails.
3.5. Slack
• Feature/Setting: Incoming Webhooks; DM appraisal reminders to relevant channels.
3.6. Microsoft Teams
• Feature/Setting: Scheduled Messages; push notifications to staff and management.
3.7. Zapier
• Feature/Setting: Scheduler + Gmail/Calendar integrations; orchestrate reminders and invite dispatch.
3.8. SAP SuccessFactors
• Feature/Setting: Restful Employee Central API; query appraisal cycles, push notification triggers.
3.9. BambooHR
• Feature/Setting: API Workflow Triggers; automate event-based notifications and calendar holds.
3.10. Workday
• Feature/Setting: Workday Studio; automate notification on upcoming appraisals with REST calls.
3.11. ServiceNow
• Feature/Setting: Notification Engine, Calendar Events; trigger HR case updates and reminders.
3.12. Salesforce
• Feature/Setting: Flow Builder, Notification/Calendar objects; auto-create and assign tasks for appraisals.
3.13. Zoom
• Feature/Setting: Meetings API; pre-schedule review calls, send automated invites to participants.
3.14. DocuSign
• Feature/Setting: Envelope Creation API; trigger digital signing request for appraisal acknowledgment.
3.15. SharePoint
• Feature/Setting: Workflow/Alerts; notify staff of document uploads and appraisal readiness.
3.16. AWS SNS
• Feature/Setting: Topic-based notifications; configure role-based alerts via SMS/email.
3.17. Google Sheets
• Feature/Setting: App Script/Webhooks; update and read scheduling matrix, trigger actions from sheet changes.
3.18. HubSpot
• Feature/Setting: Workflows, Notification API; auto-email reminders using contact properties and scheduling.
3.19. Asana
• Feature/Setting: Task Creation API; auto-assign appraisal preparation and follow-up tasks.
3.20. Monday.com
• Feature/Setting: Automations + Notifications; send alerts and update statuses for HR pipeline.
3.21. Okta
• Feature/Setting: SSO/Provisioning API; ensure access control during appraisal workflow and notifications.

Benefits

4.1. Ensures no appraisal cycles are missed or delayed; keeps air force HR processes audit-ready and compliant.
4.2. Increases rate and accuracy of appraisals, reducing HR administrative effort.
4.3. Offers centralized visibility, participation tracking, and escalation.
4.4. Empowers secure, multi-channel communications tailored to Air Force Base needs.
4.5. Demonstrates robust integration across major HR and communication systems.