Real-time crew location and availability tracking

Purpose

1.1. Automate real-time tracking and updating of coast guard crew locations and on-duty availability across distributed units.
1.2. Enable automated visibility of personnel for deployment, emergencies, and shift scheduling.
1.3. Streamline the automating assignment of crew resources through centralized, updated dashboards fed by automated inputs.
1.4. Ensure compliance and safety by automatedly monitoring fatigue, certifications, and shift durations.
1.5. Automate notification and alert logic for supervisors when resources are scarce or repositioned.

Trigger Conditions

2.1. Crew clock-in/out via mobile or web app.
2.2. GPS device or app status geofence change.
2.3. API webhook from time-tracking or HR system.
2.4. Automated RFID scan input on entry/exit points.
2.5. Supervisor manual override or automated schedule update.

Platform Variants

3.1. Twilio
• Feature/Setting: Programmable SMS/MMS API; automated crew check-in/out via text, API integration for real-time updates.
3.2. Microsoft Power Automate
• Feature/Setting: Location triggers; “When a new event is created in Outlook” to automate crew availability feeds.
3.3. Slack
• Feature/Setting: Workflow Builder; automated crew status broadcast and check-in via slash commands and bots.
3.4. Fleet Complete
• Feature/Setting: GPS Tracking API; automate fetching crew locations, customizable event triggers.
3.5. Google Maps Platform
• Feature/Setting: Geofencing API; automating alerts when entering/exiting defined perimeters.
3.6. Zapier
• Feature/Setting: Webhook and scheduling triggers; automate syncing between HR and location platforms.
3.7. Salesforce
• Feature/Setting: Service Cloud APIs; automate pushing and querying crew location records.
3.8. BambooHR
• Feature/Setting: Webhooks; automate receiving availability change events for scheduling.
3.9. Microsoft Teams
• Feature/Setting: Adaptive Cards; automated crew location polling and reporting.
3.10. PagerDuty
• Feature/Setting: Automated on-call scheduling API; integrates incident notification with availability.
3.11. TSheets (QuickBooks Time)
• Feature/Setting: REST API; automate extraction of shift and location logs.
3.12. ESRI ArcGIS
• Feature/Setting: Real-Time Tracking Service; automating crew geolocation visualization.
3.13. AirTable
• Feature/Setting: Automations; update crew status tables with webhook and location updates.
3.14. Cisco Webex
• Feature/Setting: Bot Framework; automate broadcast of shift and location updates to teams.
3.15. Splunk
• Feature/Setting: HTTP Event Collector; automate logging of crew activity/location for compliance.
3.16. Workday
• Feature/Setting: Studio integration connectors; automate HR data flow to scheduling tools.
3.17. Jira Service Management
• Feature/Setting: Automation Rules; assign tasks based on real-time crew status.
3.18. SAP SuccessFactors
• Feature/Setting: Intelligent Services Center; automate event-based crew status synchronization.
3.19. AWS Lambda
• Feature/Setting: Scheduled or API trigger; process incoming crew location-update automations.
3.20. Okta
• Feature/Setting: Lifecycle Management APIs; automate user (crew) status synchronization across apps.

Benefits

4.1. Automatedly updates crew availability, speeding response times and deployment.
4.2. Eliminates manual logs by automating data entry and validation.
4.3. Increases situational awareness through live automated dashboards.
4.4. Reduces scheduling conflicts by automating personnel assignments.
4.5. Enhances auditability and compliance via automated records of crew movements and statuses.
4.6. Automator-driven notifications ensure critical personnel are always reachable and optimally deployed.