Packaging and delivery workflow for final files to clients

Purpose

1.1. Enable seamless, reliable, and secure packaging, transfer, and confirmation of final animation files to clients post-production.
1.2. Ensure delivery meets format, QC, archival, legal, and branding requirements.
1.3. Automate status communication, client notifications, internal tracking, and compliance logs.
1.4. Integrate versioning, watermarking, checksum, and user-access controls to prevent errors or unauthorized access.
1.5. Collate delivery metadata (format, size, client, date, authorization) into billing and project management records.

Trigger Conditions

2.1. Completion status flagged in project management tool (e.g., Trello card moved to “Final Delivery”).
2.2. File uploaded to a specific “final output” folder in cloud storage (e.g., Google Drive, Dropbox, AWS S3).
2.3. Internal approval/review task completed in workflow automation tool (e.g., Monday.com Update).
2.4. Approved file entry in media asset management platform database (e.g., iconik, Frame.io).
2.5. Client delivery request form submitted.

Platform Variants

3.1. Google Drive
• API: Files:list, Files:export; configure to watch “Final Animation” folder for new uploads and trigger archiving and share-link creation.
3.2. AWS S3
• Function: S3 PutObject; set up bucket event notification to Lambda for file processing and delivery.
3.3. Dropbox
• API: Files /list_folder; monitor changes in delivery folders, generate client-shared links on file finalization.
3.4. Box
• API: Events; watch for file/folder updates, use collaboration endpoints for secure file transfer setup.
3.5. Frame.io
• API: Assets webhooks; auto-notify on approval, trigger watermarking via asset APIs, create share links with custom expiration.
3.6. iconik
• API: Webhook on asset status change; auto-generate delivery packages and request client sign-off.
3.7. WeTransfer
• API: `/transfers`; auto-upload files to create expiring client download links, send via email integration.
3.8. Signiant Media Shuttle
• API: UploadComplete webhook; initiate automated email to clients upon package readiness.
3.9. Hightail
• API: Spaces update; send automated client download notification when space marked “delivered.”
3.10. Vimeo OTT
• API: Video exported event; auto-package for client with watermark/version/caption presets.
3.11. Slack
• API: chat.postMessage; send internal “Delivery Initiated” update and push client-approval status to team channels.
3.12. Trello
• API: Cards Webhook; detect card transitions, trigger delivery steps/scripts attached to final version checklist.
3.13. Monday.com
• API: column_changes webhook; sync delivery status back to boards for transparency and handoff.
3.14. Adobe Creative Cloud
• API: SyncComplete webhook; package and move project files automatically upon video export completion.
3.15. Aspera on Cloud
• API: PackageSend event; collect analytics/logs and notify client with package download instructions.
3.16. SendGrid
• API: Mail Send v3; send branded “Your files are ready” email with dynamic download links and T&C.
3.17. DocuSign
• API: Envelope:create; dispatch digital sign-off form with integrated delivery logs before download allowed.
3.18. Zapier
• App: Webhooks by Zapier; combine HTTP triggers from endpoints (e.g., upload, approval) for delivery chain.
3.19. Microsoft OneDrive
• API: driveItem:created; detect file in delivery folder, auto-generate share link, log metadata.
3.20. Smartsheet
• API: Row updated; append delivery status, attach client file links, automate delivery record-keeping.

Benefits

4.1. Reduces manual steps, accelerating turnaround and reducing risk of human error.
4.2. Achieves full traceability and audit trails for every delivery action and communication.
4.3. Delivers a branded, consistent, client-facing experience with instant updates and download access.
4.4. Integrates smoothly with existing creative, project, and storage ecosystems for operational efficiency.
4.5. Enforces compliance with security, privacy, and legal delivery requirements automatically.