Tracking of incoming materials and expected delivery dates

Purpose

1.1. Capture and track incoming aluminum material orders, auto-update statuses, estimate delivery schedules, alert stakeholders, centralize supplier data, and minimize procurement disruptions across the full procurement and inventory chain.
1.2. Automate coordination between purchasing, supplier confirmations, warehouse intake, and project managers to enable just-in-time inventory for aluminum welding operations.

Trigger Conditions

2.1. New purchase order creation in ERP or procurement tool.
2.2. Supplier shipping notification via email, API update, or uploaded CSV.
2.3. Material arrival at receiving dock, registered by barcode/RFID scan or form entry.
2.4. Change in expected delivery date from supplier correspondence or portal.

Platform Variants

3.1. SAP Business One
• Function: API for Purchase Order status tracking (B1 Service Layer) — configure webhook for new PO or delivery change.
3.2. Oracle NetSuite
• Function: RESTlet SuiteScript for item receipt event — enable listener for status field update.
3.3. Microsoft Dynamics 365 Supply Chain
• Function: Data Events API for inventory receipts — set up trigger on inventory receiving transaction.
3.4. Odoo
• Function: Purchase module webhook — configure automation on PO state change.
3.5. QuickBooks Online
• Function: API - GET/PUT PurchaseOrder — set polling on Vendor Transactions.
3.6. Salesforce
• Function: Flow Builder/Process Builder for Custom Object (Material Order) — trigger automation on status field.
3.7. Zoho Inventory
• Function: Webhook on purchase order update — connect on incoming shipments.
3.8. Google Sheets
• Function: Apps Script on form submit or sheet edit — bind script to columns for order tracking.
3.9. Airtable
• Function: Automations for record update in Materials table — set condition on ‘Expected Delivery’ field.
3.10. Monday.com
• Function: Automation on Item Status Change in Procurement Board.
3.11. Asana
• Function: API Webhook on Procurement Project section update.
3.12. Trello
• Function: Butler Automation - Card moved in ‘Incoming Deliveries’ list triggers notification.
3.13. ShipStation
• Function: API - Webhook on Shipment Created/Delivered for warehouse entry.
3.14. Slack
• Function: Workflow Builder or Incoming Webhooks, trigger upon new delivery status message.
3.15. Microsoft Teams
• Function: Power Automate — listen to SharePoint list or email for shipment updates.
3.16. Gmail
• Function: Filters and Apps Script on incoming emails from suppliers (subject: "Shipping Notification").
3.17. Outlook 365
• Function: Power Automate trigger for specific email rules (from vendor domain).
3.18. Dropbox
• Function: Webhook on new CSV in ‘Supplier Inbound’ folder for delivery updates.
3.19. Box
• Function: API Event trigger on file upload in ‘Materials Incoming’ directory.
3.20. HubSpot
• Function: Workflow Automation for Deal Stage/Custom Field "Expected Arrival" updated in pipeline.

Benefits

4.1. Eliminates manual tracking errors and delays in procurement.
4.2. Real-time alerts and updates reduce missed deadlines and outages.
4.3. Ensures accurate material receipts for compliance and forecasting.
4.4. Centralizes all supplier delivery communications for quick reference.
4.5. Automates update propagation to project teams and inventory leads.