Automated compliance checks for suppliers

Purpose

1. Ensure all suppliers comply with regulatory and internal standards before onboarding or renewal.

2. Automate verification of certification status, blacklists, export compliance, safety records, and ethics compliance.

3. Enable real-time audits, reduce manual review, and generate traceable compliance logs for audits and regulators.

4. Streamline supplier onboarding and recurring checks aligned with aviation standards (e.g., AS9100, FAA regulations).

Trigger Conditions

1. New supplier application submitted via procurement portal.

2. Scheduled periodic review (quarterly, biannual, or annual).

3. Renewal of contracts or change in supplier status.

4. Regulatory update notifications requiring immediate compliance rechecks.

5. Manual trigger by compliance or procurement officer.

Platform Variants

1. SAP Ariba

• Feature/Setting: Integrate Supplier Risk API to retrieve compliance status at onboarding; configure response parser for risk score flagging.

2. Coupa

• Feature/Setting: Enable Supplier Compliance Management API; set webhook to trigger automated evidence requests.

3. Oracle Procurement Cloud

• Feature/Setting: Use Supplier Qualification Audit API to extract current compliance documentation for review.

4. Salesforce

• Feature/Setting: Lightning Flow for Supplier Compliance Workflow; configure automation to fetch and log supplier certifications.

5. Workday

• Feature/Setting: Supplier Management API, set compliance attribute checks and automated approval routing.

6. Ivalua

• Feature/Setting: Compliance Validation Module; configure scheduled checks on supplier records using built-in connectors.

7. Jaggaer

• Feature/Setting: Third-Party Risk API, configure continuous monitoring endpoint and alert setup.

8. GEP SMART

• Feature/Setting: Onboarding Compliance Automation, map supplier input data fields to compliance rule engine.

9. SAP S/4HANA

• Feature/Setting: Supplier Evaluation Automation, use integration suite to configure periodic compliance rule checks.

10. Zoho Creator

• Feature/Setting: Custom compliance form with API triggers on submission; auto-validate against government lists.

11. Microsoft Power Automate

• Feature/Setting: Scheduled cloud flow, configure HTTP request to compliance databases and auto-email notifications.

12. ServiceNow

• Feature/Setting: Compliance workspace, configure business rules to auto-evaluate supplier records daily.

13. IBM OpenPages

• Feature/Setting: Risk Assessment Rules Engine, set trigger to auto-generate supplier risk profile reports.

14. Dun & Bradstreet Direct API

• Feature/Setting: Company Lookup endpoint, configure to pull supplier legal and compliance status; auto-update record.

15. LexisNexis Bridger Insight

• Feature/Setting: Automated Watchlist Screening, configure batch import of suppliers and trigger screening API.

16. Refinitiv World-Check

• Feature/Setting: Auto-screening API for sanctions, PEP, and adverse media; configure results webhook for procurement system.

17. OFAC SDN List API

• Feature/Setting: Integrate vendor lookup endpoint to auto-search against updated sanctions lists.

18. EcoVadis

• Feature/Setting: Sustainability Rating API, configure automated fetch of latest ratings during supplier onboarding.

19. Docusign

• Feature/Setting: Workflow automation for compliance attestation forms; auto-reminders for incomplete supplier documents.

20. Google Workspace (Apps Script)

• Feature/Setting: Time-based trigger to sync supplier directory with external compliance APIs and generate logs.

21. AWS Lambda

• Feature/Setting: Scheduled Lambda function, configure to pull supplier compliance data from external APIs and save to S3.

22. Azure Logic Apps

• Feature/Setting: Event-triggered workflow, configure HTTP action to check compliance portals and parse results.

23. Slack

• Feature/Setting: Scheduled compliance status notification bot; auto-push supplier status updates to compliance channel.

24. Jira Service Management

• Feature/Setting: Automation rule to create compliance review tasks upon failed supplier checks.

Benefits

1. Reduces manual workload for procurement and compliance teams.

2. Minimizes risk of non-compliant suppliers entering the chain.

3. Tracks and documents compliance actions for audits, improving traceability.

4. Enables faster onboarding and requalification of suppliers.

5. Enhances supply chain resilience through proactive risk mitigation.