Expiry tracking and proactive product rotation

Purpose

1.1. Automate expiry date tracking for raw materials and finished products in cosmetics manufacturing and distribution.
1.2. Automatically detect upcoming or past expiry dates, trigger automated alerts, and initiate proactive product rotation workflows.
1.3. Integrated automation ensures usage or clearance of at-risk inventory, minimizing waste and ensuring compliance with regulations.
1.4. Enhance traceability, reduce manual error, and streamline procurement and stock management through end-to-end expiry automation.

Trigger Conditions

2.1. Item’s recorded expiry date within X days (e.g., 60/30/7 days) triggers automated workflow.
2.2. Inventory entry, stock transfer, goods receipt, or batch update input.
2.3. Change of status of an SKU to “expiring soon.”
2.4. Manual trigger for immediate product rotation, based on quality or regulatory updates.

Platform Variants

3.1. SAP S/4HANA
• Feature/Setting: Configure Batch Management in Materials Management; automate via the Batch Expiry Monitoring (BEM) API.
3.2. Oracle NetSuite
• Feature/Setting: Inventory Management > Lot Number Expiry; automate alerts through SuiteScript and REST API triggers.
3.3. Microsoft Dynamics 365 Supply Chain
• Feature/Setting: Inventory Management > Batch Attributes; automated expiry tracking via Data Entity APIs.
3.4. Infor CloudSuite
• Feature/Setting: Advanced Inventory Management > Lot Expiration; automator module via ION API integration.
3.5. Odoo
• Feature/Setting: Expiry Dates in Inventory Module; automates reminders via scheduled actions and XML-RPC API.
3.6. QuickBooks Commerce
• Feature/Setting: Product Expiry Tracking; automation via Webhooks and Inventory Batch APIs.
3.7. Zoho Inventory
• Feature/Setting: Batch/Lot Expiry; automated alerts through Workflow Rules and REST API.
3.8. Fishbowl Inventory
• Feature/Setting: Lot Tracking; expiry automation via the Fishbowl API.
3.9. Cin7
• Feature/Setting: Batch Tracking; automate using Cin7 API batch expiry event hooks.
3.10. Unleashed
• Feature/Setting: Batch Expiry Management; automation via Unleashed API Webhooks.
3.11. SAP Business One
• Feature/Setting: Batch and Serial Number Management; automates reminders via Service Layer API.
3.12. Shopify
• Feature/Setting: Product inventory expiry custom metafields; automate with Shopify GraphQL Admin API/webhooks.
3.13. Airtable
• Feature/Setting: Record expiry as a date field; automate notifications using Airtable Automations and API.
3.14. Google Sheets
• Feature/Setting: Expiry-dated item spreadsheet; automate email/SMS via Google Apps Script and Sheets API.
3.15. Monday.com
• Feature/Setting: Automate expiry alerts on Inventory boards via Monday Automations and API.
3.16. Smartsheet
• Feature/Setting: Expiry tracking sheet; automate reminders and reports with Smartsheet Automations and API.
3.17. Slack
• Feature/Setting: Expiry notification channels; automate messaging with Slack Bots and Web API.
3.18. Twilio SMS
• Feature/Setting: Automated expiry SMS via Twilio Programmable Messaging API.
3.19. SendGrid
• Feature/Setting: Email expiry alerts; automate via SendGrid Mail Send API.
3.20. Microsoft Outlook
• Feature/Setting: Automated expiry email alerts via Outlook REST API or Power Automate.

Benefits

4.1. Automates expiry awareness and ensures regulatory compliance across the supply chain.
4.2. Reduces product wastage by automatedly prioritizing near-expiry inventory for sale or return.
4.3. Enhances operational visibility with real-time expiry tracking and automating notifications.
4.4. Frees staff from manual expiry checks by automating reminders and product rotation tasks.
4.5. Strengthens customer satisfaction and brand trust by always automating fresher inventory delivery.