Supplier invoice matching and payment scheduling

Purpose

1. Automates supplier invoice matching against purchase orders and goods received notes, eliminating manual checks and reducing errors.

2. Enables automated payment scheduling to suppliers based on matched and approved invoices, optimizing cash flow management.

3. Integrates procurement, accounts payables, and inventory systems for end-to-end automation of financial and inventory reconciliation.

4. Facilitates compliance with audit requirements by maintaining automated invoice logs and matched payment trails.

Trigger Conditions

1. Automated invoice upload by supplier (email, portal, or EDI/API submission).

2. New purchase order or goods received note entry into the procurement system triggers the matching process.

3. Scheduled batch process to match pending invoices with received inventory and POs.

4. Approval workflow completion for matched invoices initiates automated payment scheduling.

Platform Variants

1. SAP S/4HANA

• Feature/Setting: Configure "Invoice Management" and "Automated Payment Scheduling" in SAP FI module via BAPI_INCOMINGINVOICE_CREATE and F110 transaction.
  

2. Oracle NetSuite

• Feature/Setting: Automate invoice-to-PO matching using SuiteFlow workflow; schedule payments via SuiteScript REST API /record/v1/vendorpayment.
  

3. Microsoft Dynamics 365 Finance

• Feature/Setting: Set up "Purchase Invoice Matching" with Accounts Payable workflows; automate payments via D365 Payment Journals API.
  

4. QuickBooks Online

• Feature/Setting: Automate bill entry with receipt capture; trigger Vendor Payment Automation via QuickBooks Payments API (POST /v3/company/{companyId}/purchase).
  

5. Xero

• Feature/Setting: Automate invoice import and matching with purchase orders using Xero Bills API (POST /invoices) and scheduled payment via Payment Services API.
  

6. Coupa

• Feature/Setting: Enable “InvoiceSmash” and automated approvals; integrate with ERP payment runs via CoupaPay API.
  

7. Tipalti

• Feature/Setting: Automate invoice capture, matching, and payment approvals in the Bill Automation and AP Payment modules via API endpoint /api/invoices.
  

8. Bill.com

• Feature/Setting: Automator for invoice data capture and workflow rules; schedule payments through Bill.com Payments API (POST /v2/bills).
  

9. Zoho Books

• Feature/Setting: Automate invoice upload, PO matching, and recurring payments using Zoho Books API (POST /invoices, POST /vendorpayments).
  

10. Sage Intacct

• Feature/Setting: Enable automated vendor bill-to-PO matching via Purchasing module workflow; schedule via Pay Bills API.
  

11. Odoo

• Feature/Setting: Automate invoice and PO matching with accounting workflow; trigger payments using Odoo’s account.payment model (POST /account.payment).
  

12. FreshBooks

• Feature/Setting: Automator imports supplier invoices, matches with purchase data; schedule payments using Payments API v1.
  

13. Airbase

• Feature/Setting: Automates bill entry and approval; configure “Automated Payments” in Pay module via Airbase API.
  

14. Payhawk

• Feature/Setting: Automate invoice extraction, 3-way matching, and payment scheduling through Payhawk Payments API.
  

15. Procurify

• Feature/Setting: Automated matching workflows; configure payment automation through BillPay API endpoints.
  

16. Spendesk

• Feature/Setting: Automate invoice collection, approval, and payment scheduling using Spendesk API (POST /payments).
  

17. GEP SMART

• Feature/Setting: Invoice matching engine activation and automated disbursement scheduling via GEP SMART API.
  

18. Basware

• Feature/Setting: Automate invoice receipt, matching, and payment workflow with Basware Network APIs.
  

19. Tradeshift

• Feature/Setting: Supplier invoice auto-matching and payment schedule automation via Tradeshift REST API.
  

20. Stampli

• Feature/Setting: Automate invoice capture, PO match, and approval; automated payment scheduling via Stampli API.
  

Benefits

1. Automates repetitive invoice and payment processes, reducing errors and manual workload.

2. Accelerates supplier payments, boosting vendor relationships and potential early payment discounts.

3. Automator ensures strict policy compliance and real-time audit readiness.

4. Automation enhances inter-departmental integration, optimizing procurement and finance cycles.

5. Supports scalable, automatable workflows adaptable to changing fine dining procurement volumes.

6. Reduces risk of payment fraud and duplicate invoices via automated verification and matching.

7. Automatedly flags exceptions and unmatched items, ensuring swift review and resolution.