Procurement & Supplier CoordinationPurpose
1.2. Automatedly align outgoing funds with contract terms, delivery milestones, and inventory receipts, centralizing documentation and streamlining communications.
1.3. Automator triggers payment notifications, tracks audit logs, manages recurring supplier remittances, and integrates payment status into ERP for reconciliations.
1.4. Enable full visibility for procurement, compliance, finance, and management via unified dashboards and alerting.
Trigger Conditions
2.2. Supplier invoice upload or receipt via email or EDI.
2.3. Contract milestone or date reached (e.g., monthly supply agreement).
2.4. Positive 3-way match (PO, delivery, invoice) in ERP.
2.5. Manual override/approval from a procurement officer.
2.6. Scheduled recurring payment based on vendor agreement.
2.7. Notification from banking API on prior payment completion.
Platform Variants
• Feature/Setting: Automate outgoing payments via FI-AP module; use “Manage Automatic Payments” (F110) for scheduled batch runs.
3.2. Oracle NetSuite
• Feature/Setting: Automate “Bill Payments” via SuiteFlow and “Schedule Payments” RESTlet.
3.3. Microsoft Dynamics 365 Finance
• Feature/Setting: Enable “Vendor Payment Automation” via Workflow and configure “Payment Journals” for recurring logic.
3.4. QuickBooks Online
• Feature/Setting: Automate “Scheduled Supplier Payments”; configure workflows using Recurring Transactions API.
3.5. Xero
• Feature/Setting: Use “Batch Payments” and “Repeating Bill” features; Xero API for automated bill creation and payments.
3.6. Sage Intacct
• Feature/Setting: Automate AP Payments; use “Scheduled Payment Run” in Accounts Payable and API endpoint for payment creation.
3.7. Bill.com
• Feature/Setting: Automate invoice intake and scheduled supplier payment release in “Workflows”.
3.8. Coupa
• Feature/Setting: Automate “Scheduled Payments” through AP Automation; API endpoint: /payments.
3.9. Tipalti
• Feature/Setting: Automate supplier payment approvals and scheduling via “Mass Pay API” and automation rules.
3.10. Zoho Books
• Feature/Setting: Automate “Recurring Expenses” and “Vendor Payments” via API /payments endpoint.
3.11. Stripe
• Feature/Setting: Automated payouts using “Scheduled Transfers”; use /v1/payouts API.
3.12. PayPal Payouts
• Feature/Setting: Automate batch supplier payments using “Payouts API” with scheduling options.
3.13. Plaid
• Feature/Setting: Automate ACH supplier disbursements using “Payments Initiation” API.
3.14. Dwolla
• Feature/Setting: Automated account-to-account ACH using “Scheduled Transfer” feature via API.
3.15. Square
• Feature/Setting: Automate vendor payments using “Invoices API” and “Scheduled Payments”.
3.16. Airbase
• Feature/Setting: Pay vendors with “Automated AP Workflows” and vendor payment scheduling.
3.17. Ramp
• Feature/Setting: Automate payment approvals/scheduling via “Bill Pay” automation.
3.18. Brex
• Feature/Setting: Automate recurring payables using “Automated Bill Pay” workflows and Brex API.
3.19. FreshBooks
• Feature/Setting: Automate recurring supplier billing via “Recurring Payments” and “Payments API”.
3.20. SAP Ariba
• Feature/Setting: Automate supplier payment scheduling using “Payables Automation” and API /supplierpayments endpoint.
Benefits
4.2. Eliminates manual data entry, reducing errors and late fees through automated scheduling.
4.3. Ensures compliance with contract, audit, and regulatory requirements by automatedly archiving transactions.
4.4. Improves supplier satisfaction with prompt, predictable payment automation and transparent status tracking.
4.5. Enables finance and procurement teams to focus on value-added, non-automatable tasks by reducing administrative overhead.