Procurement & Supplier Management AutomationPurpose
1.2. Automatedly generate a weighted selection matrix to ensure fair, rapid, and data-driven supplier selection.
1.3. Reduce manual errors and bias by automating extraction, normalization, and analysis of multi-format supplier data.
1.4. Automate communications to notify teams and suppliers of outcomes, enhancing procurement transparency and speed.
Trigger Conditions
2.2. Scheduled automation to compare quotations at a specific date/time or upon tender deadline.
2.3. Manual triggering by procurement team for urgent or off-schedule comparison needs.
Platform Variants
• Feature/Setting: “Automated Flow” with Outlook/Excel/SharePoint triggers for email parsing and quotation data ingestion.
3.2. Zapier
• Feature/Setting: “Multi-Step Zaps” to automate extraction from Gmail/Dropbox and feed Google Sheets for matrix generation.
3.3. Integromat (Make.com)
• Feature/Setting: Scenario using Email > PDF/Excel module > Router > Google Sheets and Slack modules to automate comparison and notifications.
3.4. UiPath
• Feature/Setting: Document Understanding to automate parsing of quotations (PDF, email) + Studio workflows for matrix automation.
3.5. AWS Lambda
• Feature/Setting: “Event-based Lambda Function” triggered by S3 upload; automates extraction, transformation, and S3 storage of structured data.
3.6. Google Apps Script
• Feature/Setting: “On Form Submit” function to automate update of Google Sheets and create scoring matrix.
3.7. Smartsheet Automation
• Feature/Setting: “Automated Workflow” to move, match, and score supplier quotes in grid view.
3.8. Salesforce Flow
• Feature/Setting: “Record-Triggered Flow” with Email-to-Lead, automating data population and approval matrix for procurement.
3.9. Docparser
• Feature/Setting: “Automated Document Parsing Rule” to extract quote line-items and send results to ERP or spreadsheets.
3.10. Microsoft Dynamics 365 Power Automate
• Feature/Setting: Workflow automating supplier RFQ import, field mapping, and automated scoring/alerts.
3.11. Google Cloud Functions
• Feature/Setting: “HTTP-triggered function” to automate PDF-to-JSON parsing and matrix update on BigQuery.
3.12. Pipefy
• Feature/Setting: Automated Pipe automation for Supplier RFQ data extraction and matrix scoring process.
3.13. Monday.com Automation
• Feature/Setting: “Board Automation” to collect quotes, trigger automated matrix scoring, and status updates.
3.14. IBM Robotic Process Automation
• Feature/Setting: Automated flow using document scraping, rule-based supplier comparison, and result emailer node.
3.15. Airtable Automations
• Feature/Setting: Extension or “Automations” to upload quotations, automate comparison, and calculate scores.
3.16. Trello Automation (Butler)
• Feature/Setting: “Rule” for attachment parsing, automated label/scoring, and notification with outcome.
3.17. SAP Integration Suite
• Feature/Setting: Automated API flow for SAP Ariba RFQ collection, evaluation, and matrix-based shortlist.
3.18. Oracle Integration Cloud
• Feature/Setting: “App Integration” automating import and analysis of emailed/EDI supplier quotations.
3.19. Slack Workflow Builder
• Feature/Setting: Trigger on new document in procurement channel, automated posting of comparison summary.
3.20. Workato
• Feature/Setting: Automated Recipe integrating Email, Document Extractor, and Google Sheets/ERP for matrix output.
Benefits
4.2. Automatedly reduces human/manual errors and increases procurement transparency.
4.3. Enables automated, objective, and data-driven supplier analysis.
4.4. Automates communications to all stakeholders, streamlining procurement workflow.
4.5. Ensures highly scalable, repetitive, and auditable supplier selection for the chemical wholesale exporter sector.