Procurement & Supplier ManagementPurpose
1.2. Automates extraction of purchase needs from internal ERP, standardizes specifications, attaches terms and delivery requirements.
1.3. Ensures request is sent simultaneously across multiple channels (email, EDI, supplier portals) for improved supplier responsiveness and procurement efficiency.
1.4. Monitors supplier acknowledgment and automates escalation if not acknowledged within SLA.
1.5. Tracks RFQ status, manages automated reminders, consolidates supplier responses for comparative evaluation.
Trigger Conditions
2.2. Low on-hand stock or planned construction project initiates procurement workflow.
2.3. User triggers through web-based procurement portal or scheduled batch process.
2.4. Approval of purchase requisition by purchasing manager or automated threshold is met.
2.5. Automatedly identifies need based on predictive analytics of consumption patterns.
Platform Variants
3.1. Microsoft Power Automate
• Feature/Setting: Configure Scheduled Cloud Flow to monitor ERP RFQ table.
3.2. SAP Ariba
• Feature/Setting: Activate the RFQ API (“CreateRFQ”) and automate workflow via integration builder.
3.3. Oracle Procurement Cloud
• Feature/Setting: Use RFQ Collaboration API to automate sending RFQs to supplier contacts.
3.4. Coupa
• Feature/Setting: Configure “Supplier Notifications” Flow—automated supplier engagement via REST API.
3.5. Salesforce (Procurement Cloud or Flow)
• Feature/Setting: Automate RFQ generation and distribution using Flow Builder with "Send Email Action".
3.6. DocuSign
• Feature/Setting: Automatedly attach RFQ documents and use “Envelope Send API” for digital sending.
3.7. SendGrid
• Feature/Setting: Configure “Mail Send” API to automate bulk RFQ email dissemination.
3.8. Twilio SMS
• Feature/Setting: Use "Messages API" to automate SMS alerts for RFQ notifications.
3.9. Slack
• Feature/Setting: Automate instant supplier notifications via "Incoming Webhook" to dedicated supplier channels.
3.10. Google Workspace (Gmail App Scripts)
• Feature/Setting: Script automated emailing of RFQs with Google Apps Script mail service.
3.11. Zapier
• Feature/Setting: Automate trigger “New RFQ” event to send template-based RFQ emails using Email or Webhook.
3.12. HubSpot
• Feature/Setting: Automate supplier email workflow via Marketing Email API for RFQ process.
3.13. Outlook 365
• Feature/Setting: Use Outlook REST or Graph API to automate RFQ dispatch.
3.14. Jira Service Management
• Feature/Setting: Automate procurement requests as tickets that generate supplier tasks with RFQ details.
3.15. Smartsheet
• Feature/Setting: Automate alert “Send Update Request” feature for RFQ digital collaboration.
3.16. AWS Simple Email Service (SES)
• Feature/Setting: Configure “SendEmail” API for high-volume automated RFQ email delivery.
3.17. Monday.com
• Feature/Setting: Automate RFQ notifications via custom integrations and automation recipes.
3.18. SAP Business One
• Feature/Setting: Use built-in automated procurement RFQ templates & distribute via partner portal.
3.19. IBM Sterling Supply Chain
• Feature/Setting: Automate EDI-based RFQ submission to supplier endpoints via orchestration APIs.
3.20. Pipedrive
• Feature/Setting: Use workflow automation to automate supplier contact and RFQ distribution.
3.21. NetSuite
• Feature/Setting: Schedule “Purchase RFQ” SuiteScript automation for triggering and sending RFQs.
Benefits
4.2. Improves supplier response rates with multi-channel RFQ distribution and automated reminders.
4.3. Provides full audit trail of request transmission and acknowledgments via automated logging.
4.4. Enables scalable, efficient, and automated supplier management for scaling brick manufacturing operations.
4.5. Standardizes procurement process, ensuring compliance with corporate and regulatory guidelines by automatedly maintaining documentation.