Invoice matching with delivered goods

Purpose

1.1. Automate invoice matching with delivered goods to ensure accuracy, prevent fraud, expedite payment processes, and reduce manual errors in procurement and supply chain for architectural and engineering model makers.
1.2. Automatedly reconcile supplier invoices with goods received notes and purchase orders before payment authorization.
1.3. Automates exception handling when mismatches are detected, triggering workflow escalations and notifications for review.
1.4. Automates audit trail creation for compliance and reporting requirements in model making and design & engineering professional services procurement.

Trigger Conditions

2.1. Automated upload, creation, or receipt of a supplier invoice in the procurement system.
2.2. Entry, scan, or automated feed of goods received notes (GRN) or delivery confirmations in the supply chain management application.
2.3. Scheduling of periodic automated reconciliation cycles based on delivery or invoice frequency.

Platform Variants

3.1. SAP S/4HANA
• Function/API: Automate "Invoice Verification" module via BAPI_INCOMINGINVOICE_* functions to match with MM documents.
3.2. Oracle Fusion Cloud Procurement
• Feature/Setting: Use "AP Invoice Match Automation" and REST API /fscmRestApi/resources/latest/invoices.
3.3. Microsoft Dynamics 365 Finance
• Feature/Setting: Automate "Vendor Invoice Matching" using the Data Entities and the /api/data/v9.1/purchaseinvoices endpoint.
3.4. Coupa
• API: Automate with "Invoices API" and "Goods Receipts API" endpoints for three-way matching.
3.5. NetSuite
• Feature: "Automated Bill Matching" SuiteFlow workflow, using SuiteTalk API for record access.
3.6. Workday
• API: "Supplier Invoice Event Automation" and "/invoices" REST endpoints for matching and approval routing.
3.7. QuickBooks Online
• API: Automate comparison using "Invoices" and "Purchase Order" resources via the QuickBooks API.
3.8. Xero
• Feature/API: Automate with "Receipts" and "Purchase Orders" endpoints for automated reconciliation.
3.9. JD Edwards
• Function: Automate with "Voucher Match Automation" (VMR) module and orchestrator REST APIs.
3.10. Odoo
• Feature: Automate "Vendor Bills" and "Stock Moves" model hooks or XML-RPC endpoints.
3.11. Sage Intacct
• Feature/API: Automate matching via "Purchasing" and "Accounts Payable" APIs.
3.12. Basware
• API: Automate invoice matching automation with "Basware API – Matching Service".
3.13. Tipalti
• API: "Bill Automation API" for matching supplier invoices to goods receipts.
3.14. Ariba
• Feature: "Invoice Reconciliation Automation" via Ariba Network API for order-to-invoice automation.
3.15. Zoho Books
• API: Automate invoice and purchase order matching using "Purchase Orders" and "Bills" API endpoints.
3.16. Ivalua
• Feature/API: Automate "Invoice Matching" via RESTful web services for procurement automation.
3.17. GEP SMART
• API: Automate automation in "Invoice and Goods Receipt Matching" for touchless transactions.
3.18. FreshBooks
• API: Automate invoice management with "Invoices" and "Expenses" endpoints for verifying deliveries.
3.19. Kyriba
• API: "Invoice and Payment Automation" API for three-way matching and payment validations.
3.20. Tradeshift
• API: Automate invoice management using "Document API" for automated reconciliation automation.
3.21. Esker
• Feature: Automates invoice automation and procurement document matching in "Accounts Payable" cloud automation.

Benefits

4.1. Automates reduction of manual work, saving time for procurement teams.
4.2. Automates detection of discrepancies between invoices and delivered goods, preventing fraud and overpayment.
4.3. Strengthens compliance through an automated audit trail and ensures regulatory automation for design & engineering firms.
4.4. Accelerates supplier payments with automated validation, enhancing supplier relationship management.
4.5. Implementing this automation increases reliability, scalability, and accuracy across procurement and supply chain workflows.