Real-time material availability notification to project managers

Purpose

1.1. Automate real-time notifications when critical materials reach specified thresholds or arrive in inventory, alerting project managers to enable proactive planning.
1.2. Automates tracking and reporting of stock changes for model making, preventing costly project delays due to shortages.
1.3. Automator links procurement, inventory, and notification systems ensuring all stakeholders receive materials status updates automatically.

Trigger Conditions

2.1. Stock level for a defined material falls below a configured threshold in inventory management system.
2.2. New material delivery is logged in ERP or warehouse software.
2.3. Automated purchase order confirmation received.
2.4. Supplier status updates a shipment as delayed or expedited.
2.5. Automated logic checks for high-priority project materials or scheduled deadline proximity.

Platform Variants

3.1. Microsoft Power Automate
• Flow: Configure "When item updated" for SharePoint/Dataverse inventory, automate Teams/Outlook notifications.
3.2. Zapier
• Trigger: Use inventory management app’s zap to automate email/Slack messaging to project manager.
3.3. Twilio SMS API
• Automated SMS: Send SMS using Messages API when webhook from inventory drops below threshold.
3.4. SendGrid
• Automated Email: Use "Send Email" API to notify PMs of stock status changes or deliveries.
3.5. Slack
• Integration: Automate channel or direct PM notification using incoming webhook or Slack API chat.postMessage.
3.6. Google Workspace
• Sheet Trigger: Automate notifications on edits (App Script or API) tied to inventory spreadsheet updates.
3.7. Salesforce
• Process Builder: Automate tasks or email alerts when product inventory in custom object changes.
3.8. Asana
• Rule: Automated task/alert when inventory integration (via webhook) signals low material availability.
3.9. Monday.com
• Automation: Use automations and recipes to notify or create pulse when inventory fields change.
3.10. Trello
• Power-Up: Automate notifications or card moves on stock change triggers via Butler automation.
3.11. HubSpot
• Workflow: Trigger internal notifications based on inventory API webhook from integrated apps.
3.12. PagerDuty
• Incident Trigger: Automated incident/alert when threshold breach webhook received from supply system.
3.13. BambooHR
• Integration: Automate email/Slack alert to PM connected to related project records via webhook.
3.14. Airtable
• Automation: Automate notification rules using “When record matches conditions” for stock table.
3.15. Notion
• API Database: Automate notification when material inventory database changes via integration.
3.16. AWS SNS
• Notification: Automate push/SMS/email using publish API on material event update.
3.17. ServiceNow
• Flow Designer: Automate workflow to notify stakeholders when procurement item updated.
3.18. NetSuite
• SuiteFlow: Configure automated alerts on inventory item records low stock or receipt.
3.19. SAP Business One
• Alerts Management: Automatedly triggers notifications for stock shortage or arrival.
3.20. Oracle Fusion Cloud
• Supply Chain: Configure automated notification rules on defined material movements/events.

Benefits

4.1. Proactively automates critical supply chain communication, reducing costly delays and manual checks.
4.2. Streamlines material availability reporting, automating awareness for all stakeholders.
4.3. Enhances inventory control, automating alerts directly into team workflows.
4.4. Reduces downtime using real-time automated notifications for rapid decision making.
4.5. Automates compliance reporting by documenting material status changes without manual entry.
4.6. Saves staff time and labor by automating repetitive material-tracking tasks.