Production Workflow & Asset ManagementPurpose
1.2 Ensure stakeholders are notified, feedback is centralized, revisions are traceable, and assets flow seamlessly from submission to approval.
1.3 Unify communication, reduce manual interventions, and guarantee that every revision is recorded and accessible for compliance or training audit purposes.
Trigger Conditions
2.2 Reviewer submits feedback or requests changes via the feedback portal or email.
2.3 Revision upload or version update by artist detected in asset repository.
2.4 Deadlines are reached without feedback; reminders are queued.
2.5 Final approval or rejection selection logged.
Platform variants
• Feature: Incoming Webhooks/Slack API
• Setting: Notify reviewers when assets are ready; post feedback summaries; trigger using “chat.postMessage” API.
3.2 Jira
• Feature: Issue Automation
• Setting: Auto-create issues for each review cycle; update statuses; use /rest/api/2/issue API.
3.3 Google Drive
• Feature: File Change Webhooks
• Setting: Detect new uploads or updates in designated folders; use Drive Activity API (“changes” resource).
3.4 Dropbox
• Feature: File Requests & Event Triggers
• Setting: Track file uploads/edits in project folders; configure via /files/list_folder and /files/upload API.
3.5 Trello
• Feature: Card Automation (“Butler”)
• Setting: Move cards to “Review” or “Needs Changes” lists based on reviewer feedback using the Butler automation or the Trello API “cards/update”.
3.6 Monday.com
• Feature: Automations
• Setting: Update item status and notify users upon asset review events using “change_column_value” in GraphQL API.
3.7 Asana
• Feature: Task Rules & Integration
• Setting: Create/assign review tasks; comment updates using Tasks API (“/tasks/{task_gid}”).
3.8 Notion
• Feature: Database Triggers
• Setting: Duplicate asset pages for each revision; log reviewer comments; use “pages/create” and “databases/query” endpoints.
3.9 Frame.io
• Feature: Review Links & Versioning
• Setting: Distribute media for feedback; track version history; batching feedback via Frame.io API (“/assets/{id}/feedback”).
3.10 ShotGrid (Autodesk)
• Feature: Review & Note Tracking
• Setting: Log reviews, feedback, and status updates using Shotgun REST API (“/review_notes”).
3.11 Microsoft Teams
• Feature: Channel Alerts
• Setting: Send adaptive cards with review prompts; post via “chatMessage” Graph API.
3.12 Ftrack
• Feature: Review Sessions
• Setting: Start review sessions; log results; update asset status through Ftrack Python API.
3.13 Email (SMTP)
• Feature: Automated Notifications
• Setting: Send feedback reminders or revision requests with SMTP triggers.
3.14 Zapier
• Feature: Workflow Automation
• Setting: Chain events from asset changes to feedback requests across disparate SaaS; configure steps and Zapier Webhooks.
3.15 ClickUp
• Feature: Task Status Automation
• Setting: Change task status to “In Review,” request revision or approval feedback via API endpoint “/api/v2/task”.
3.16 Basecamp
• Feature: To-do & Notification
• Setting: Assign review tasks and add comments via To-do API or “Messages” endpoint.
3.17 Smartsheet
• Feature: Row Automation
• Setting: Update sheet rows with revision metadata; trigger notifications via “Update Rows” API.
3.18 GitHub
• Feature: Pull Request Reviews
• Setting: Use pull requests for art asset metadata; collect and log comments with the “/reviews” endpoint.
3.19 Box
• Feature: File Triggers & Versioning
• Setting: Automate feedback cycles on file upload/change using Webhooks and “/files” API for version tracking.
3.20 Discord
• Feature: Bot Announcements
• Setting: Notify teams on asset status or deadline using bot messages delivered via Discord API (“/channels/{channel.id}/messages”).
3.21 Google Sheets
• Feature: Scripted Logging
• Setting: Log feedback and revision history; run Google Apps Script for timestamped updates to rows.
Benefits
4.2 Centralizes communication, minimizes version confusion, and accelerates approval cycles.
4.3 Makes all review cycles, comments, and revision links trackable and referenceable.
4.4 Frees artists, producers, and managers to focus on content quality, not workflow handoffs.