Production Workflow & Asset ManagementPurpose
1.2. Ensure all stakeholders are instantly notified, reducing bottlenecks, enhancing audit trails, and increasing project velocity.
1.3. Centralize asset feedback, sign-offs, and escalation within the existing media production workflow for transparency and compliance.
Trigger Conditions
2.2. Project manager flags asset as “awaiting approval.”
2.3. Reviewer approval or rejection event in workflow tool.
2.4. Time-based trigger: Asset pending > X hours triggers escalation notification.
Platform Variants
3.1. Slack
• Feature/Setting: Incoming Webhooks - Configure to post approval requests and status updates into project channels.
3.2. Microsoft Teams
• Feature/Setting: Connector API - Set up channel notifications for new asset review tasks.
3.3. Jira
• Feature/Setting: Issue Transitions API - Automatically update issue status to “Awaiting Approval” with asset links.
3.4. Asana
• Feature/Setting: Task Creation Endpoint - Auto-create “Asset Review” tasks assigned to reviewers on asset upload.
3.5. Monday.com
• Feature/Setting: Item Status Change API - Set item status to “Needs Approval” and trigger email/notification.
3.6. Google Drive
• Feature/Setting: Activity Watch API - Detect new file uploads/changes and initiate approval workflow.
3.7. Dropbox
• Feature/Setting: Webhooks - Notify stakeholders upon new asset additions to shared folders.
3.8. Adobe Creative Cloud
• Feature/Setting: Asset Events API - Monitor asset modifications and notify reviewers for action.
3.9. Notion
• Feature/Setting: Database Update Trigger - Create approval status property; automate reviewer pings when updated.
3.10. Box
• Feature/Setting: Box Event API - Listen for upload/metadata changes, send approval requests.
3.11. SendGrid
• Feature/Setting: Mail Send API - Auto-send customized approval request emails with asset links.
3.12. Gmail
• Feature/Setting: Send Email Action via Gmail API - Notify stakeholders and escalate overdue approvals.
3.13. Outlook 365
• Feature/Setting: Mail.Send Graph API - Email asset links to reviewers, log responses as comments.
3.14. Trello
• Feature/Setting: Card Creation API - Generate “Asset Approval” cards with asset attachments.
3.15. Zapier
• Feature/Setting: Approval Workflow Zaps - Connect DAM and notification tools, route assets and feedback automatically.
3.16. Airtable
• Feature/Setting: Record Update Trigger - Move assets into “Approval Needed” view; notify via email/integration.
3.17. Docusign
• Feature/Setting: Envelope Creation API - Request formal digital signature/approval for release-critical assets.
3.18. Smartsheet
• Feature/Setting: Row Update Automation - Set approval status and dispatch requests to reviewers.
3.19. Twilio SMS
• Feature/Setting: Message Create API - Send SMS alerts to external/remote approvers.
3.20. AWS Simple Email Service (SES)
• Feature/Setting: SendEmail API - Bulk notify all involved parties for each approval stage.
3.21. Wrike
• Feature/Setting: Task Status Change API - Notify asset managers and document all approval actions.
3.22. Basecamp
• Feature/Setting: To-do API - Assign asset approval items to team leads, post updates in group chats.
3.23. ProofHub
• Feature/Setting: Custom Workflow Automation - Send review/approval requests and archive feedback per asset.
3.24. ClickUp
• Feature/Setting: Automations - Trigger notifications and status changes for asset review pipeline transitions.
Benefits
4.2. Improves auditability and asset accountability with full approval history.
4.3. Ensures time-sensitive production assets do not miss delivery milestones.
4.4. Centralizes notifications to preferred team channels, reducing information silos.
4.5. Supports cross-platform, distributed teams with real-time, automated alerts.